Bespoke Careers · 15 hours ago
Office Manager/Administrative Assistant
NYC Metro Area
Full-time
Onsite
Mid Level
$70K/yr - $80K/yr
3+ years expBespoke Careers is a mission-driven organization focused on shaping the future of cities and the environment. The Office Manager/Administrative Assistant will ensure smooth office operations and support a team dedicated to creating sustainable public spaces.
ArchitectureGraphic DesignInterior Design
Responsibilities
Serve as the primary point of contact for office operations, ensuring a smooth and efficient studio environment
Greet guests and clients, manage incoming calls, and monitor the studio email account
Coordinate administrative tasks including scheduling, travel arrangements, and document preparation for leadership
Oversee office maintenance, supplies, and vendor relationships; liaise with building management for repairs
Manage office-wide contact lists, filing systems, and insurance renewals
Support HR functions such as job postings, interview coordination, onboarding, and performance review scheduling
Assist with accounting processes, billing, expense tracking, and budget oversight
Organize studio events, catered lunches, and team-building activities
Collaborate with corporate departments (Admin, HR, IT, Accounting) and other office managers across locations
Qualification
Required
Minimum 3 years of administrative support experience
Strong organizational skills with the ability to multitask and meet deadlines in a fast-paced setting
Proficiency in Microsoft Office Suite
Experience managing accounting processes and office budgets
Excellent communication skills and a proactive, detail-oriented approach
Ability to maintain confidentiality and exercise sound judgment
Preferred
Experience in a design or creative studio environment
Familiarity with Adobe Creative Suite
Benefits
100% employer-paid medical, dental, life insurance, and long-term disability.
401(k) with profit sharing and Employee Stock Ownership Plan (ESOP).
Performance-based bonus opportunities.
Paid sick leave, vacation time, and holidays.
Company
Bespoke Careers
Bespoke Careers Connects jobseekers and employers within architecture & design.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase