Iron Mountain · 4 hours ago
Executive Administrative Assistant
United States
Full-time
Remote
Senior Level
5+ years expIron Mountain is a company focused on providing sustainable solutions in records and information management and digital transformation services. They are seeking a dynamic and highly organized Executive Administrative Assistant to provide high-level administrative support to the SVP of Software and Digital Solutions Delivery, ensuring the seamless flow of operations and information within a fast-paced, global environment.
Big DataCloud StorageDigital SignageInformation ServicesSecuritySoftware
Responsibilities
Managing the daily schedule, travel (including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations), and external contracts for the SVP; anticipate needs to proactively bring together people and resources required to address critical issues
Act as the lead for internal department meetings and Global Town Halls - drafting, creating high-impact presentations, tracking action items, and supporting employee programs like ‘IM Listening’. Initiates drafting of correspondence, screening calls when requested, and maintaining files for Executive as needed
Maintain a system that alerts upcoming deadlines on incoming requests or events ensuring the executive knows deadlines within 24 hours of the event
Oversee administrative processes including expense management, invoice coding, and maintaining global distribution lists
Lead the requisition and onboarding process for new hires within the department - including the ordering of equipment and technology
Handle sensitive information with absolute discretion, serving as a professional ambassador for the SVP to both internal and external stakeholders
Support WorkDay and other system clean up or special projects as requested
Qualification
Required
5+ years of experience supporting VP and SVP level executives, preferably in an international or rapidly growing corporate environment
Strong knowledge of Google Suite and Microsoft Office (Word, Excel, Powerpoint), with extensive experience in the administrative preparation of executive presentations
Proven ability in managing multiple competing priorities with a ‘roll up your sleeves' attitude and excellent judgement in high-pressure situations
Flexibility to provide occasional support during evenings or weekends based on the executive travel schedule
Benefits
2 Weeks Paid Time Off, Sick Leave and Wellness Time Off & 7 Paid Holidays + 3 Floating Holidays
Comprehensive health, wellness, and retirement plans (Full benefits on day one, 401(k) with company match, and Employee Stock Purchase Program)
Opportunities for continuous learning and professional growth
Company
Iron Mountain
Iron Mountain offers storage, asset lifecycle management and information management services to companies.
10001+ employees
H1B Sponsorship
Iron Mountain has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (1)
Funding
Current Stage
Public CompanyTotal Funding
$6.77B2025-09-05Post Ipo Debt· $1.41B
2024-12-03Post Ipo Debt· $1.2B
2023-05-10Post Ipo Debt· $1B
Leadership Team
Marc Duale
Senior Advisor to the President and CEO
William Meaney
CEO
Recent News
2026-01-23
2026-01-16
Hindu Business Line
2025-12-16
Company data provided by crunchbase