JFK International Air Terminal · 19 hours ago
Executive Assistant
Jamaica, NY
Full-time
Onsite
Senior Level, Lead/Staff
$80K/yr - $100K/yr
8+ years expJFK International Air Terminal is seeking an Executive Assistant to provide high-level support to the President & CEO. The role involves managing complex calendars, facilitating decision-making, and serving as a liaison between the CEO and stakeholders while overseeing the Executive Office operations.
Air TransportationTransportation
No H1B
Security Clearance Required
Responsibilities
Provides comprehensive administrative support to the President & CEO, including managing complex and dynamic calendars, preparing expense reports and purchase orders, managing email correspondence, drafting confidential communications, and coordinating detailed travel itineraries and agendas
Manages calendars and calls for the President & CEO, prioritizing requests and handling sensitive information with the highest level of discretion
Prioritizes and routes critical, strategic, and institutionally significant information to ensure timely review and decision-making
Coordinates with the senior leadership team to schedule meetings, track action items, and follow up on outstanding deliverables
Leads meetings and coordinates company-wide tasks & events with the other administrative assistants in the company
Serve as a point of contact for JFKIAT’s parent company, Schiphol USA & Royal Schiphol Group
Plans and organizes company-wide events, including holiday celebrations, company outings, and executive and senior leadership meetings and conferences
Oversees operations of the Executive Office, including the Visitor Center and subcontracted staff, while fostering an efficient and positive work environment
Schedules, prepares for, and attends internal meetings; develops agendas and tracks follow-up action items
Additional administrative tasks include compiling and preparing monthly reports, including data analysis, graphs, and presentations; managing conference room scheduling and coordinating associated billing as needed, ordering and maintaining inventory of Executive Office supplies, coordinating and managing company gift-giving initiatives, maintaining and reconciling a petty cash account, managing invoice processing for the Executive Office, troubleshooting and coordinating maintenance for office equipment, coordinating visitor logistics, including security clearances & maintaining and updating corporate contact lists
Qualification
Required
Associate degree required
Must be able to pass a criminal background check and obtain and maintain federally mandated security Clearances required to work at an airport
Proficient in Microsoft Office applications
Understanding of corporate structure, operations, and strategic priorities
Familiarity with business terminology, executive-level communication norms, and decision-making processes
Knowledge of project management concepts and workflows
Understanding of financial basics (budgets, reports, KPIs)
Strong administrative, organizational, and customer service skills with the ability to manage calendars, prioritize high-volume tasks, and multitask effectively in fast-paced environments
Excellent written and verbal communication skills for engaging internal and external stakeholders, complemented by strong problem-solving, conflict management, negotiation abilities, and emotional intelligence
Demonstrates professionalism, discretion, and diplomacy when handling sensitive situations with minimal supervision
Active learning: Understand the implications of new information for both current and future problem-solving and decision-making
Active listening: Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times
Time management: Manage one's own time or the time of others
Coordination with others: Adjust actions in relation to others' actions
Judgement and decision making: Consider the relative costs and benefits of potential actions to choose the most appropriate one
Ability to exercise sound judgment and initiative in managing complex assignments, analyzing information, and delivering executive-level recommendations
Ability to provide proactive executive support, interact professionally at all levels, and serve as an effective gatekeeper
Ability to manage logistics, produce executive-level materials, and perform with discretion, accuracy, adaptability, and effectiveness under pressure
Comprehend oral information: Listen to and understand information and ideas presented through spoken words and sentences
Speak: Communicate information and ideas in speaking so others will understand
Comprehend written information: Read and understand information and ideas presented in writing
Write: Communicate information and ideas in writing so others will understand
Recognize problems: Tell when something is wrong or is likely to go wrong
Reason to solve problems: Apply general rules to specific problems to produce answers that make sense
Make sense of information: Quickly make sense of, combine, and organize information into meaningful patterns
Preferred
Bachelor's degree preferred
8 to 10 years of administrative experience at an executive level preferred
Experience in an airport environment preferred
Company
JFK International Air Terminal
JFK International Air Terminal, LLC (JFKIAT) is the operator of Terminal 4 at John F.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Roel Huinink
Chief Executive Officer
James May
Chief Financial Officer
Recent News
Metropolitan Airport News
2025-02-15
Company data provided by crunchbase