J & J Staffing Resources · 19 hours ago
Front Desk Administrative Assistant
Princeton, NJ
Full-time
Onsite
Mid, Senior Level
$23/hr - $28/hr
5+ years expJ & J Staffing Resources is seeking a Front Desk Administrative Assistant for a prestigious department at Princeton University. The role involves providing front desk and administrative support, managing communications, and assisting with purchasing and finance tasks.
Human ResourcesStaffing Agency
Responsibilities
Serves as primary phone/visitor contact; greets visitors and responds to all manner of questions in person, by phone, and email
Maintains a neat appearance of public spaces in the Section
Handles and prioritizes incoming materials and requests
Distributes mail, paychecks, and packages. Sets up and sends FedEx, UPS, etc
Serves as a building/Section access coordinator
Distributes office keys and maintains key log
Handles all building services/facilities work requests
Assists with external room requests/bookings
Manages reservation for internal IRS meeting rooms
Maintains inventory of and purchases general office supplies and general office equipment
Order supplies via Marketplace shopping cart
Maintains working relationship with all our outside service vendors
Maintains Section’s administrative mailing and distribution lists and databases
Updates Mailchimp lists and schedules Mailchimp messages
Assist other staff with Section events as needed
Assist with undergraduate and graduate student employment tasks in JobX/TimeX systems as needed
Maintain minutes of administrative team meetings
Qualification
Required
Ability to work independently with minimal supervision and as part of a team
Superior interpersonal skills and the ability to communicate effectively with a broad array of people
Excellent organizational skills, including the ability to set priorities and juggling competing demands and deadlines
Advanced computer skills (Microsoft Office Suite) and the ability and willingness to learn new systems quickly and use technology effectively
Proficiency with working with Drupal website templates
Administrative Assistant: 5 years (Required)
Preferred
Experience working with faculty in a higher education environment and experience utilizing Princeton Business systems, such as Prime, Concur, JobX/TimesheetX strongly preferred
Higher Education Office Administration: 2 years (Preferred)
Benefits
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
J & J Staffing Resources
J & J Staffing Resources is a staffing and recruiting company that offers business and industrial staffing services.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase