RÖDL USA · 3 hours ago
Bilingual (German/English-speaking) Administrative Assistant
Houston, Texas
Full-time
Onsite
Mid Level
4+ years expRÖDL USA is seeking a Bilingual (German/English-speaking) Administrative Assistant to join our international public accounting firm in our Houston, TX office. This full-time position will provide support to senior management and staff of the Houston team, requiring superior organizational skills and the ability to handle multiple tasks.
Accounting
Responsibilities
Report processing: format financial statement reports and link data from underlying Excel workpapers; finalize reports and other deliverables with letterhead and signature; prepare and handle shipment of deliverables to client
Tax return processing: email drafts of tax return documents to clients, track client authorization, finalize tax return documents; prepare shipment of deliverables via certified mail to tax authorities, and final version to client
Business Process Outsourcing Assistance: Ensure timely mailing of checks to designated recipients; prepare deposit slips and handle physical deposits into the bank
Client administration: prepare and email invoices to clients, update client information in time and billing software, and prepare and email client engagement letters
Phone: answer incoming calls promptly and professionally; transfer calls and relay any messages to the appropriate personnel or departments
Mail and Deliveries: receive incoming mail and packages; scan, sort, and distribute mail to the respective recipients; handle certified mail and FedEx shipments
Word processing: including composing memos, letters, emails, and other correspondence with little or no guidance
Employee engagement: coordinate onboarding tasks with HR and IT, recognition of employee birthdays and anniversaries. Organize office outings and holiday events
Meetings: prepare the conference room for meetings, ensuring it is clean and organized; arrange for catering and refreshments; greet guests upon arrival; tidy up after the meeting has concluded
Office administration: track and restock office and breakroom supplies. Coordinate maintenance-related issues with vendors
Qualification
Required
German language skills are required (native or professional proficiency, at a minimum)
High-level expertise in MS Word & Outlook and PowerPoint with a working knowledge of Excel and Adobe
Associate's degree and/or at least 4+ years of administrative assistant experience or equivalent
Excellent oral and written communication skills including letter/memo/e-mail correspondence
Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively
Demonstrated high-level client-service orientation, and ability to handle sensitive and confidential information with maximum discretion
Preferred
Experience in a Public Accounting or Law Firm environment is preferred but not a requirement
Accounting Software experience is a plus (CCH Axcess, ProSystem Practice, ProSystem Tax, ProSystem Engagement), but not a requirement
Benefits
401K plan (with up to 5% salary paid employer contributions)
Medical coverage
Paid Dental coverage
Employee and Dependent life insurance
Disability insurance
Vision insurance
Accidental death & dismemberment insurance
Flexible spending accounts
Paid Day of Service annually
Flexible work arrangements
Generous paid time off – 25 days for all full-time employees!
Paid holiday
Additional paid holiday following 4/15 deadline
Paid parking/public transportation reimbursement
Mobile phone reimbursement
Tuition reimbursement & training
Paid time off on days sitting for CPA Exam
Monetary bonus for passing the US CPA exam
Company
RÖDL USA
RÖDL, a leading global professional services firm, provides you integrated audit, legal*, tax and business consulting solutions from its 110 wholly owned subsidiaries in 50 countries.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Andrea von Oesen
Associate Partner
Ann Roberts
Partner
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