Brooksource · 4 hours ago
Executive Administrative Assistant
Charlotte, NC
Contract
Hybrid
Mid Level
3+ years expBrooksource is a leading financial client seeking an experienced Executive Administrator to provide high-level administrative and operational support to senior leaders. This hybrid role involves managing complex calendars, coordinating travel, and facilitating effective communication within a fast-paced environment.
EmploymentHuman ResourcesInformation Technology
Responsibilities
Provide direct administrative support to senior leaders, including complex calendar management and meeting coordination
Manage scheduling across multiple stakeholders, time zones, and priorities
Prepare executives for meetings by organizing agendas, materials, and follow-ups
Coordinate domestic travel arrangements and expense reporting
Serve as a key point of contact between executives, internal teams, and external partners
Draft, edit, and proofread executive-level communications and correspondence
Screen and prioritize emails, messages, and requests on behalf of leadership
Handle confidential and sensitive information with discretion and sound judgment
Plan and support leadership meetings, town halls, and offsite events
Take detailed meeting notes, track action items, and follow up to ensure completion
Coordinate logistics such as meeting rooms, technology, and materials
Assist with tracking budgets, invoices, and purchase orders as needed
Support onboarding and offboarding logistics for team members
Maintain organized records, files, and documentation
Assist with special projects, presentations, and reporting initiatives
Partner closely with executive leadership, business partners, and administrative peers
Identify opportunities to improve administrative processes and workflows
Act as a trusted extension of the leadership team
Qualification
Required
3+ years of experience supporting senior‑level executives in a corporate environment
Strong organizational, time‑management, and multitasking skills
Excellent written and verbal communication abilities
High level of professionalism, integrity, and discretion
Proficiency in Microsoft Office and collaboration tools
Ability to work independently while managing competing priorities
Preferred
Experience supporting VP‑level or C‑suite leaders
Background in financial services, banking, or a regulated environment
Comfort working in a hybrid work setting
Strong problem‑solving and proactive mindset
Company
Brooksource
Brooksource is a single source for project and supplemental support through contract employment, contract-to-hire labor employment.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ashley Cigolotti
Director, Global Partnerships
Matt Ayala
National Account Executive (Global Partnerships)
Recent News
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2025-05-27
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2025-05-17
2025-05-06
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