AerCap · 16 hours ago
Administrative Assistant, Contacts Management
Miami, FL
Full-time
Onsite
Entry Level
1+ years expAerCap is the largest aviation leasing company in the world, known for its commitment to excellence and collaborative spirit. They are seeking an Administrative Assistant for the Contracts Management team to provide support in managing lease and related contracts, focusing on administrative duties and document preparation.
Air TransportationFinanceFinancial ServicesLeasingTrading Platform
Responsibilities
Administrative Support
Prepare and distribute reports for weekly team meetings
Assist the team in responding to lease information inquiries from other departments
Produce a variety of documents, mail, letters and presentation materials
Responsible for organizing meetings, coordinating flights, accommodation and visas for the regional Contracts team
Process and code invoices, including working with vendors and conducting relevant research
Prepare expense claim reports
Update and maintain accurate information in company database
Create and update spreadsheets for internal tracking purposes
Transactional Support
Provide support to the Contracts Managers in the preparation of delivery, redelivery and sale transaction documentation
Monitor receipt of airline clients’ conditions precedent obligations
Work with the company’s Corporate Secretary to arrange for execution of transaction documents
Coordinate filings, registration and renewals of aircraft registered with the FAA (Federal Aviation Administration)
Organize and collate transaction documents and coordinate with Records department to file same in company’s document management system
Additional Responsibilities
Coordinate document legalization including notarization and apostilling
Manage assets on the International Registry and run search certificates
Prepare and manage import / export documents
Assist with the management of corporate, intra-department, and team projects
Track and assist with auditing and managing letters of credit
Qualification
Required
Bachelor's degree or relevant experience
1-2 years of corporate experience
High proficiency in Microsoft Excel, Word, and Outlook
Working knowledge of databases and document management systems
Strong verbal and written communication skills in business English and ability to communicate with all levels of management
Aptitude for working in teams
Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously
Attentive to overall quality of the final product
Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity
Able to excel in high-stress situations
Comfortable dealing with diverse, and at times challenging, personalities
Benefits
Generous annual leave policies
Health insurance for our employees and immediate dependents
Pension/retirement savings plans
All-employee share scheme
Company
AerCap
AerCap is the global leader in aircraft leasing and aviation finance.
501-1000 employees
Funding
Current Stage
Public CompanyTotal Funding
$18.54B2026-01-06Post Ipo Debt· $1.75B
2025-09-22Post Ipo Debt· $1.2B
2025-01-06Post Ipo Debt· $1.5B
Leadership Team
Aengus Kelly
Chief Executive Officer
W
Wouter den Dikken
Chief Investment Officer
Recent News
Company data provided by crunchbase