University of South Florida Libraries · 1 day ago
Sr. Dept Administrator of Undergraduate Studies
Tampa, FL
Full-time
Onsite
Mid, Senior Level
2+ years expThe University of South Florida Libraries is seeking a highly skilled academic leader for the position of Sr. Dept Administrator of Undergraduate Studies. This role involves establishing and maintaining the College’s instructional and enrollment missions, providing strategic leadership and operational support for undergraduate academic and student support operations, and ensuring alignment with institutional goals.
Higher Education
Responsibilities
Extracts and researches quantitative and qualitative data to produce reports for internal and external stakeholders
Analyzes trends and develops relevant data sets to support informed decision-making related to policy and enrollment management
Provides data insights and interpretations to inform instructional reporting
Collaborates closely with the College and University Office of Decision Support, IT, and the Registrar's Office to ensure accurate capture of designated information (e.g., Enrollment, SCH, Degree Awards by campus, school, department, and faculty)
Prepares and delivers ad hoc reports to the Dean's leadership and departmental teams
Identifies and recommends new courses for opening and low-enrollment courses for closure in collaboration with the Associate Deans and department representatives
Communicates decisions and actions to relevant departments and Associate Deans and verifies their implementation
Provides ongoing enrollment data and collaborates with departments to address unmet demand, particularly for high-demand major courses, service courses, and general education offerings
Collaborates with all COED departments to enhance and monitor enrollment activities, new course implementations, and scheduling operations
Works closely with the Associate Dean of Undergraduate Studies and provides instruction to department Chairs and staff on course scheduling data elements and related policies
Offers guidance, troubleshooting, and support to department Chairs and staff regarding challenges with university course scheduling processes, policies, and procedures
Participates in committees and workgroups focused on student enrollment and system course scheduling as needed
Additionally, serves on university-wide committees and workgroups addressing academic data requirements, such as the ODS Data Dive and ODS SIS initiatives
Monitors and communicates deadlines for the completion of student success-related initiatives, including textbook orders, grade submissions (midterm and final), and course scheduling and planning
Manage curriculum development, accreditation, student records, advising, and clinical education coordination
Responsibilities include overseeing undergraduate curriculum proposals, ensuring compliance with policies, supporting accreditation efforts, maintaining accurate records, and providing training to faculty and staff
The role also handles certification and graduation verification requests and leads student support and advising services to uphold high standards
Support accreditation efforts through preparing documentation, analyzing curriculum data for improvements, and ensuring compliance with policies and standards
Develop and revise curriculum management policies, maintain organized records, standardize materials, and address academic record verification and student documentation issues
Review and approve curriculum proposals to ensure they meet institutional and accreditation standards, coordinating review processes across committees, and updating systems accordingly
Collaborate with academic and administrative offices to streamline curriculum workflows, maintain accurate student records, and serving as a communication liaison among faculty, departments, and administrative units to ensure smooth curriculum development and record management
Collaborates with undergraduate advising leadership and advising staff to support the strategic direction and effective operation of academic advising within the College of Education
Serves as a liaison between the Associate Dean for Undergraduate Studies and advising leadership to support policy interpretation, communication, and implementation
Contributes to advisor recruitment, onboarding, and professional development efforts, and represents the College in university-level advising and student success initiatives
Maintains collaborative relationships with campus partners and external stakeholders to support effective, compliant, and student-centered advising practices
Respond to requests from employers, school districts, and external agencies to confirm a student’s program completion, graduation status, and eligibility for certification
This involves ensuring accurate and timely communication to support students' professional and academic progress
Qualification
Required
Bachelor's degree in Education, Administration, Student Affairs, Curriculum and Instruction, or a related field
Minimum of two years of experience in academic administration, enrollment management, curriculum development, or related areas
Six years of direct experience may substitute for the required Bachelor's degree
Four years of direct experience for a bachelor's degree
Compliance with Senate Bill 1310 employment eligibility requirements in the U.S
Related work experience may not substitute for any required licensure, certification, or registration required for the position
Preferred
Demonstrated experience in strategic planning and data-driven decision making within an academic setting
Experience in managing large-scale projects or initiatives related to academic programs, accreditation, or student success
Strong skills in analyzing quantitative and qualitative data, generating reports, and interpreting data for strategic decision-making
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase