RDV Corporation Β· 11 hours ago
Executive Assistant
Grand Rapids, MI
Full-time
Onsite
Senior Level
7+ years expRDV Corporation is seeking an experienced Executive Assistant to provide proactive administrative and operational support to the Senior Vice President of Learning and Communications, General Counsel. The role requires exceptional organizational skills and the ability to manage complex calendaring, projects, and travel arrangements in a highly confidential environment.
Financial Services
Hiring Manager
Kate Paasch
Responsibilities
Manage complex calendaring; effectively prioritize incoming requests and proactively resolve scheduling conflicts
Schedule meetings and coordinate logistics. Welcome guests
Prepare meeting materials, presentations, and reports; assist with drafting and editing documents as needed
Prepare and submit accurate expense reports promptly, ensuring compliance with company policies
Organize and oversee all aspects of travel arrangements, including commercial/private flights, accommodations, and itineraries
Manage time effectively and handle multiple priorities and deadlines with exemplary follow through and confidentiality
Exhibit foresight and initiative in recognizing potential problems, needs and/or inefficiencies, and pro-actively proposes alternative, creative, and innovative ways to best accomplish superior outcomes
Provide project support for initiatives across teams reporting to the SVP, including research, planning, timelines, and follow-up
Develop and maintain processes for documentation and project management to ensure efficiency and alignment with departmental goals
Track deadlines and deliverables, ensuring timely communication and progress updates to stakeholders
Support the Legal Services team with contract management processes, including updates and renewals
Assist with legal documentation workflows, including Power of Attorney processes and signature coordination
Serve as a reliable point of contact for internal stakeholders and external contacts, providing accurate information or redirecting inquiries appropriately
Assist with activities and events designed to enhance employee engagement and organizational culture
Qualification
Required
Associate degree in business-related field required or equivalent experience in an administrative role
Minimum of seven (7) years of experience in a professional corporate environment performing business related duties and providing administrative support preferred
Proficiency in Microsoft Office Suite
Self-starter with excellent organizational, follow-through, problem-solving, and critical thinking skills
Work efficiently with a calm demeanor. Use sound judgement on when to handle items directly and when to seek input from others
Meticulous eye for detail and a strong commitment to accuracy
Demonstrate excellent interpersonal and communication skills, both written and oral with the ability to interface with a diverse array of audiences
Uncompromised commitment to the highest level of confidentiality and comfort in dealing with highly sensitive information
Ability to collaborate effectively with individuals from diverse backgrounds and personalities
Demonstrate a high degree of integrity, ethics, and discretion
Ability to be flexible and handle multiple priorities in a fast-paced environment
Benefits
Robust health insurance options with competitive employer contributions.
401k retirement plan with a generous employer match of up to 7.5%.
Grab and Go Deli/Market with employer-provided account credit of $650/year.
Paid Time Off (PTO) starting at 22 days per year in addition to paid holidays.
Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
Employer paid parking in the heart of downtown Grand Rapids.
Education and training reimbursement programs.
Discounted memberships to MVP Sportsplex.
Company
RDV Corporation
ππ―πΌππ π¨πβ β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β β RDV is a family office that was founded in 1991.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Emily Sapak
Wakestream Talent Acquisition Partner
Heather Fairfax
Talent Services Partner
Company data provided by crunchbase