RÖDL USA · 1 hour ago
Administrative Assistant
Houston, TX
Full-time
Onsite
Mid Level
4+ years expRÖDL USA is an international public accounting firm seeking an Administrative Assistant to join their Houston, TX office. This role involves providing support to senior management and staff, handling financial data, and performing various office administrative tasks.
Accounting
Responsibilities
Report processing: format financial statement reports and link data from underlying Excel workpapers; finalize reports and other deliverables with letterhead and signature; prepare and handle shipment of deliverables to client
Tax return processing: email drafts of tax return documents to clients, track client authorization, finalize tax return documents; prepare shipment of deliverables via certified mail to tax authorities, and final version to client
Business Process Outsourcing Assistance: Ensure timely mailing of checks to designated recipients; prepare deposit slips and handle physical deposits into the bank
Client administration: prepare and email invoices to clients, update client information in time and billing software, and prepare and email client engagement letters
Phone: answer incoming calls promptly and professionally; transfer calls and relay any messages to the appropriate personnel or departments
Mail and Deliveries: receive incoming mail and packages; scan, sort, and distribute mail to the respective recipients; handle certified mail and FedEx shipments
Word processing: including composing memos, letters, emails, and other correspondence with little or no guidance
Employee engagement: coordinate onboarding tasks with HR and IT, recognition of employee birthdays and anniversaries. Organize office outings and holiday events
Meetings: prepare the conference room for meetings, ensuring it is clean and organized; arrange for catering and refreshments; greet guests upon arrival; tidy up after the meeting has concluded
Office administration: track and restock office and breakroom supplies. Coordinate maintenance-related issues with vendors
Qualification
Required
High-level expertise in MS Word & Outlook and PowerPoint with a working knowledge of Excel and Adobe
Associate's degree and/or at least 4+ years of administrative assistant experience or equivalent
Excellent oral and written communication skills including letter/memo/e-mail correspondence
Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively
Demonstrated high-level client-service orientation, and ability to handle sensitive and confidential information with maximum discretion
Preferred
Experience in a Public Accounting or Law Firm environment
Accounting Software experience is a plus (CCH Axcess, ProSystem Practice, ProSystem Tax, ProSystem Engagement)
German language skills
Benefits
401K plan (with up to 5% salary paid employer contributions)
Medical coverage
Paid Dental coverage
Employee and Dependent life insurance
Disability insurance
Vision insurance
Accidental death & dismemberment insurance
Flexible spending accounts
Paid Day of Service annually
Flexible work arrangements
Generous paid time off – 25 days for all full-time employees!
Paid holiday
Additional paid holiday following 4/15 deadline
Paid parking/public transportation reimbursement
Mobile phone reimbursement
Tuition reimbursement & training
Paid time off on days sitting for CPA Exam
Monetary bonus for passing the US CPA exam
Company
RÖDL USA
RÖDL, a leading global professional services firm, provides you integrated audit, legal*, tax and business consulting solutions from its 110 wholly owned subsidiaries in 50 countries.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Andrea von Oesen
Associate Partner
Ann Roberts
Partner
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