Tower Legal Solutions · 13 hours ago
Legal Secretary (Litigation) for Top Law Firm
NYC Metro Area
Full-time
Hybrid
Mid Level
$85K/yr - $110K/yrTower Legal Solutions is seeking an experienced Legal Secretary to provide comprehensive administrative support to a busy litigation team. The role involves managing multiple priorities, assisting attorneys with various administrative tasks, and ensuring efficient workflow within the legal team.
ConsultingDeliveryHuman ResourcesInformation TechnologyStaffing Agency
Responsibilities
Delivers excellent work and superior service to the Firm’s clients; contributes to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of five or more attorneys
Communicates with attorneys and assists in balancing the team’s workload to ensure completion of projects within established time frames and quality standards; seeks guidance from the Human Resources Manager as necessary
Administrative support includes conflicts checks, opening new matters through NBI, maintaining multiple attorney calendars, coordinating travel arrangements, entering attorney time (InTapp) as requested and confirming time is closed in accordance with firm policies, preparing expense reports, organizing, and coordinating meetings and conferences
Preparing contracts and closing binders and organization and assembly of closing documents for transactions and assisting with post-closing matters
Uses specialized knowledge of legal terminology and procedures related to the real estate practice. Prepares and processes legal documents for real estate transactions, including, but not limited to legal notices, contracts, leases, agreements and other related documents under the supervision and direction of the attorneys. Proofreads documents and letters
Organizes and maintains client files and form files, including critical dates; assists with monthly billing package including edits and coordination with accounting
Maintains records for attorney with the NY/NJ Office of Court Administration and NY/NJ Bar Registration and CLE requirements. Set-up calendar reminders for renewal of same
Provides dependable, flexible support
Demonstrates teamwork by providing secretarial and administrative support to others as requested by the Human Resources Manager whenever workload permits; contributes to the assimilation of new legal and support staff
Other duties as requested and assigned
Qualification
Required
Experience as a Legal Secretary, preferably in litigation
Highly organized and detail-oriented
Adept at managing multiple priorities in a fast-paced environment
Excellent communication skills
Ability to balance workload and ensure completion of projects within established time frames and quality standards
Experience with administrative support tasks such as conflicts checks, opening new matters, maintaining attorney calendars, coordinating travel arrangements, entering attorney time, preparing expense reports, and organizing meetings
Specialized knowledge of legal terminology and procedures related to real estate practice
Experience preparing and processing legal documents for real estate transactions
Ability to proofread documents and letters
Experience organizing and maintaining client files and form files
Ability to assist with monthly billing packages
Knowledge of NY/NJ Office of Court Administration and NY/NJ Bar Registration and CLE requirements
Dependable and flexible support
Teamwork skills to provide support to others as requested
Company
Tower Legal Solutions
Tower Legal Solutions is a staffing and recruiting company that provides temporary and permanent placement services.
Founded in 2007
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Leslie Firtell
Founder & CEO
Theodore Theodoropoulos, CPA MBA
CFO
Recent News
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