Fly Alliance · 1 day ago
Parts Sales Administrative Assistant
Ocoee, FL
Full-time
Onsite
Mid Level
3+ years expFly Alliance is a leading private aviation group specializing in private jet charter and aircraft sales. The Parts Sales Administrative Assistant will coordinate administrative tasks for the Parts Sales Department, providing exceptional customer service and managing inventory systems to ensure smooth operations.
AerospaceField SupportSales
No H1B
Responsibilities
Assist with various administrative tasks such as data entry, scheduling meetings, preparing reports, and other tasks as requested by management
Regularly update and maintain the inventory management system, ensuring accurate records of stock levels, product return and warranty replacements
Accurately generate, review, and issue invoices and purchase orders for customers/clients, ensuring timely and correct billing for products and services provided
Track and follow-up on outstanding payments, initiating payment reminders and working with customers/clients to collect overdue balances in a professional and efficient manner
Communicate with customers via email, phone, or other channels to address inquiries, provide account updates, and resolve issues related to invoices, payments, or returns
Oversee and manage customer accounts with net terms, ensuring timely and accurate invoicing, payment tracking, and follow-up
Monitor and manage the return of parts from customers, ensuring the return process is documented and that inventory is updated accordingly
Track due dates for payments, sending reminders and following up with clients on outstanding balances as needed
Handle the return of products under warranty, coordinating with customers and vendors to ensure timely and accurate processing of warranty claims
Assist the accounts receivable team with weekly tasks such as payment postings, account reconciliations, and handling any customer payment issues
Make outbound calls to prospective customers to introduce the company, its products, and services in a professional and engaging manner
Qualification
Required
Minimum of 3 years of aviation sales experience, preferably in a private sector
High School diploma or GED
Ability to read, analyze, interpret and understand technical procedures and governmental regulations, sometimes quickly and under stressful or emergency situations
Must be authorized to work in the U.S. and be at least 21 years of age by 1/1/20
Benefits
Medical including Health, Dental and Vision
Short-Term and Long-Term Disability Insurance
Paid Holidays
401K – After 6 Months of Service
Paid Time Off
Profit Share Program
Company
Fly Alliance
Fly Alliance is an aerospace company that offers jet charter,parts, sales, and maintenance services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kevin Wargo
Chief Executive Officer at FlyAlliance
Christopher Tasca
President & Co-Founder
Recent News
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