Rarity Solutions, LLC · 3 days ago
Accounting Specialist / Office Administrator
Houston, TX
Full-time
Onsite
Mid Level
$45K/yr - $60K/yr
4+ years expRarity Solutions is a Houston-based Managed Service Provider (MSP) delivering Managed IT, Cybersecurity, Backup, and Disaster Recovery services to the Architectural, Engineering, and Construction (A/E/C) industries. The Accounting Specialist / Office Administrator is responsible for managing core accounting functions, billing operations, and office administration, including Accounts Payable and Accounts Receivable, while ensuring efficient daily office operations.
Cloud Data ServicesConsultingService Industry
Responsibilities
Manage and execute Accounts Payable (AP) and Accounts Receivable (AR)
Perform bank reconciliations and maintain accurate, audit-ready financial records in QuickBooks
Support invoicing and collections, working directly with clients and vendors as needed
Prepare and deliver accurate financial reports for leadership
Manage billing workflows, time entry validation, and reporting within Autotask PSA
Ensure data accuracy and alignment between Autotask PSA and QuickBooks
Identify, correct, and prevent billing discrepancies while improving billing efficiency
Oversee daily office operations and vendor relationships
Provide administrative and operational support to leadership and internal teams
Manage scheduling, documentation, and compliance coordination
Own the procurement and purchase order process, including receiving goods in QuickBooks and ensuring timely customer invoicing
Identify gaps, inefficiencies, and risks in accounting and administrative workflows
Document, improve, and implement processes and internal controls
Build task systems that increase efficiency, visibility, and accountability
Qualification
Required
4+ years of experience as a bookkeeper or accounting specialist
Strong hands-on experience with QuickBooks
Solid understanding of AP/AR, bank reconciliations, and general accounting principles
Experience with purchase orders and procurement workflows
High attention to detail with strong organizational and time-management skills
Ability to manage multiple priorities independently
Proficiency with Microsoft Office (Excel, Outlook, Word)
Preferred
Experience working in a Managed Service Provider (MSP) or technology services environment
Experience with Autotask PSA
Familiarity with recurring billing or service-based accounting
Benefits
Health, dental, and vision insurance
401K with Profit Sharing
Paid time off and paid holidays
Growth opportunities as the company scales
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Company
Rarity Solutions, LLC
In the bustling heart of Houston's technology landscape, Rarity Solutions stands as a beacon of innovation and reliability for the Architectural, Engineering, and Construction industries.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Joseph Sims, MBA
Partner
Vance Townsend
Managing Partner
Company data provided by crunchbase