VIVA USA Inc. · 1 day ago
Accounting Assistant
Durham, NC
Contract
Hybrid
Entry Level
2+ years expVIVA USA Inc. is seeking an Accounting Assistant to manage the processing of invoices and related Accounts Payable activities. The role involves ensuring compliance with company policies, maintaining vendor data, and timely processing of payments and invoices.
ConsultingInformation TechnologyIT InfrastructureSoftware
Responsibilities
Responsible for the processing of invoices for the client site operations and all other assigned sites, verifying vendor statements and other related Accounts Payable (AP) activities according to company policies
Responsible for full cycle processing of assigned vendors utilizing SAP
Verify compliance with company policies including 3 way or 2-way match, appropriate signatures, and purchase order requirements
Maintain accurate and up-to-date vendor master data information
Ensure invoices are processed in a timely manner, payments are made on time, all appropriate discounts are taken and use tax is accrued if appropriate
Research and resolve discrepancies associated with vendor invoices, purchase orders and packing slips
Research open goods receipts on a monthly basis to determine action(s) required
Ensure expenses are approved and posted to correct general ledger accounts, cost centers and/or project (if applicable) according to accounting guidelines and departmental instructions
Ensure all purchases are approved and supported with an approved purchase order or email according to the most current authorized approval limits
Ensure 1099 information is correctly captured in vendor records for processing 1099’s at year-end
Responsible for maintaining all accounts payable records and files
Analyze invoices for month end accruals and prepare the appropriate journal vouchers
Provide all appropriate AP reports (as requested) for month, quarter and year-end close, and reconcile accounts payable vendor accounts and General Ledger Accounts as assigned
Work to obtain vendor statements at quarter end close to assist A/P Manager with calculating accruals which may be required
Investigate outstanding checks for assigned vendors to determine required action
Accounting duties including general office duties, such as scanning, copying, and filing
Performs other duties or tasks as assigned by your manager
Qualification
Required
High School Diploma or GED required
Minimum two years relevant finance/accounting experience; preferably in a manufacturing environment
Experience with Accounts Payable in an ERP system
Proficient computer skills including Microsoft Office Suite: excel, word, outlook, and internet
Preferred
Some college level accounting courses preferred
SAP preferred but not required
Company
VIVA USA Inc.
VIVA USA Inc. (VIVA), certified Woman and Minority Owned, is a Technology and IT consulting company based in the greater Chicago area.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Vinu Ilangovan
Chief Technology Officer
Company data provided by crunchbase