Frasier · 10 hours ago
Administrative Assistant
Boulder, Colorado, United States
Full-time
Onsite
Mid Level
3+ years expFrasier is a purpose-driven, nonprofit life plan retirement community seeking a highly organized and proactive Administrative Assistant to support their Executive Leadership Team. This role involves coordinating schedules, managing communications, and ensuring smooth office operations while maintaining a professional environment.
Health CareNon ProfitRecreation
Responsibilities
Coordinate and manage calendars for the Executive Leadership Team, including meetings, appointments, and travel
Serve as a primary point of contact for internal and external stakeholders, prioritizing communication with sound judgment
Partner with the Board Liaison Coordinator to support Board meetings and CEO needs, including materials, logistics, and planning
Prepare, proofread, and format executive correspondence, project plans, presentations, and reports
Interface with residents and team members on requests
Support meetings by preparing agendas, materials, scheduling rooms, arranging food, logistics, and technology setup
Track action items, deadlines, and follow‑ups to ensure timely completion
Arrange domestic and international travel, itineraries, and all related logistics
Provide day‑to‑day administrative support to maintain an organized, professional, and welcoming office environment
Coordinate office service partners (copiers, catering, housekeeping, IT, etc.) as directed
Support team members with basic IT troubleshooting and assistance
Ensure team member information and Uniguest content is kept up to date
Organize and order office supplies
Assist with meeting room scheduling and coordination
Support onboarding preparation for new employees, including workspace setup and access coordination
Assist with expense reports, invoice processing, and basic budget tracking
Provide administrative support for special projects, initiatives, and internal events
Assist with planning leadership meetings, retreats, staff celebrations, and internal events
Maintain tracking systems for recognition programs, including birthdays, anniversaries, and milestones
Prepare and coordinate sensitive or special correspondence (condolences, congratulations, acknowledgements, etc.)
Maintain organized electronic and physical filing systems, ensuring accuracy, confidentiality, and accessibility
Manage document storage and retention in line with policies and regulatory requirements
Support administrative systems and collaboration tools such as SharePoint, Planner, calendars, and databases
Maintain the highest level of discretion and confidentiality
Demonstrate professionalism, judgment, and ethical behavior at all times
Act as the face of the team when managing resident requests
Build collaborative and trusted relationships across the organization
Serve as a positive ambassador for Frasier and a trusted partner to executives
Qualification
Required
Minimum of 3 years of administrative or executive support experience
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with SharePoint, MS Planner, and online scheduling tools
Experience with office equipment and technology
Strong organizational skills and ability to manage multiple priorities
High degree of professionalism and discretion
High school diploma required
Preferred
Associate or bachelor's degree preferred
Benefits
83% of Health, Dental, & Vision Insurance premiums covered by Frasier
401(k) Retirement Plan – 100% match on the first 5%
100% Employer‑paid Disability and Life Insurance
Generous Paid Time Off (accrue up to 18 days/year)
Tuition Reimbursement – up to $5,250 per year
Free On‑site Fitness Center
Free Employee Assistance Program (EAP)
$10 YMCA membership
Free EcoPass (bus pass) for full‑time team members
Company
Frasier
Frasier, located in Boulder, Colorado, is an independent not-for-profit, purpose-driven senior living community.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$44.14MKey Investors
Ziegler
2025-11-02Debt Financing· $44.14M
Recent News
2025-11-02
Company data provided by crunchbase