National Geographic Society · 2 hours ago
Executive Assistant (Storytelling)
Washington, DC
Full-time
Hybrid
Senior Level
$39.28/hr - $41.35/hr
5+ years expNational Geographic Society is an organization focused on expanding its impact through various storytelling mediums. The Executive Assistant, Storytelling provides administrative and programmatic support to the Chief Storytelling Officer, managing priorities, coordinating meetings, and assisting in the development of materials for the storytelling group.
Non ProfitSocial ImpactWildlife Conservation
No H1B
Responsibilities
Proactively manages the CSO’s calendar utilizing excellent prioritization skills, discretion, and tact while maintaining complete confidentiality and discretion. This includes, but is not limited to:
Full calendar management including strategic scheduling and thoughtful coordination with internal and external constituents
Ensuring the CSO is appropriately prepared for meetings through succinct communications and compilation of accurate briefing materials
Facilitating ad hoc meetings, such as programmatic meetings, external meetings, and Storytelling All Hands meetings through preparation of agendas, presentations, logistical planning (catering, meeting spaces, technology), and timely communications
Preparing and disseminating directives and action requests to others on behalf of the CSO to ensure efficient workflow. Monitors deadlines, follows up on delegated tasks, and provides reminders
Works closely with the CSO when planning and coordinating CSO travel including compilation of appropriate briefing materials, coordination with other travelers, booking arrangements (air, hotel, ground, transfers), monitoring travel restrictions, keeping visas and passports up-to-date, and monitoring CSO’s needs while on the road
As appropriate, the EA also works closely with the COO’s and CEO’s office, as well as other senior team member offices, for CSO related travel including developing and updating itineraries, booking transportation, confirming meetings, and gathering all relevant briefing materials
The EA should be willing to travel with the CSO or other senior team members in Storytelling to staff trips, meet explorers, and see the work of the Society in the field
Independently manages a variety of administrative tasks for the CSO including expense reports, reimbursements, and invoice submissions in a timely and efficient manner
Maintains and develops their expertise as an EA. Attends trainings and/or conferences, as appropriate, to support personal expertise development
Acts as a thought partner with the CSO to manage and address divisional needs. This work includes, but is not limited to:
Attends weekly Storytelling leadership meetings and works alongside the team to drive the work of the division and ensure collaboration that facilitates effective working relationships across the Society
Creates agendas for monthly Storytelling All-Hands meetings and plays a key role in driving and developing “connectedness” within the team through this meeting and other ad hoc team events
Leads the development of the monthly “What’s Next” reports for the Communications division that rolls up the work of Storytelling
Works closely with the CSO and key partners in the Society to assist with the development of plans, forecasts, and budgets that align with NG Next and translate the strategy into concrete milestones
Helps articulate and then tracks and summarizes progress across critical metrics to deliver on strategy and mission for the Storytelling team, raising potential areas of concern early
Anticipates budget and plan deadlines and coordinates the annual budgetary and planning process in Storytelling with the CSO and Finance department
As needed, collaborates with senior team members in Storytelling to support their project plan and budget development
Works with the CSO to track budgets throughout the year and prepare for forecasts
Supports the development and coordination of Special Projects (e.g., convenings, white papers, impact/progress reports, etc.) in Storytelling. These projects frequently occur in collaboration with both internal and external partners
Qualification
Required
Bachelor's Degree Or Equivalent Experience Preferred
5+ years professional experience in media, storytelling, PR, content strategy, or related field
Attention to detail, ability to understand and prioritize multiple requests from different team members
Proficiency in Microsoft Office and database tools
Demonstrated ability to track and report on high volume of projects
Must be a self-guided, creative, highly organized, and motivated individual
Comfort with ambiguity and the ability to work through problem-solving on a new team
Must be capable of exercising flexibility, multitasking and working effectively with others
Preferred
Familiarity with MailChimp a plus
Basic understanding of budget and legal terminology
Benefits
Medical, dental, and vision insurance
Engaging and comprehensive wellness program
401(k) retirement savings plan with matching contributions after 6 months of employment
Flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave
12 paid holidays and a paid winter break between December 25 and 31 (May not apply to all roles that are required to work during high volume seasons or essential workers. Please check with the hiring manager for confirmation.)
Paid parental leave
Adoption and surrogacy expense reimbursement
Fertility benefits
Learning and development opportunities
Lifestyle Spending Account
Pet adoption assistance and insurance
Pre-tax transportation benefits with a generous employer subsidy
Employer-paid life insurance and disability benefit
A variety of National Geographic discounts and perks
Company
National Geographic Society
National Geographic Society has funded the best and brightest individuals dedicated to scientific discovery and understanding of our world.
Founded in 1888Washington, District of Columbia, USA
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$3.5MKey Investors
Principal FoundationAlfred P. Sloan Foundation
2025-11-12Grant· $0.5M
2012-01-01Grant· $1.5M
2008-01-01Grant· $1.5M
Leadership Team
Jill Tiefenthaler
Chief Executive Officer
Caroline Tippett
Vice President of Institutional Partnerships
Recent News
2026-01-20
Company data provided by crunchbase