Abbott · 12 hours ago
Administrative Assistant
United States - California - San Diego
Full-time
Onsite
Mid, Senior Level
$24.65/hr - $49.35/hr
5+ years expAbbott is a global healthcare leader that helps people live more fully at all stages of life. The Administrative Assistant will provide essential administrative support to the Site Director of Cardio metabolics and assist in various projects and tasks to ensure smooth operations within the department.
BiotechnologyEmergency MedicineGeneticsHealth CareHealth DiagnosticsManufacturingMedicalMedical DeviceNutritionPharmaceutical
Responsibilities
Assists both Director with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required
Assists both Director with administrative support for CMI projects, including PowerPoint presentations and other support materials
Works across both teams to provide administrative support/ project coordination to their direct reports as requested
Invoice Processing
Assist Healthcare Providers with international travel arrangements for CEV’s as needed
Assist in supporting activities associated with the Strat plan and quarterly report process
Provide general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc
Assist other operations employees on an as needed basis
Develop and format presentation materials
Prepare and update reports as required
Prepare and update memoranda, correspondence and reports as needed for both Directors
Assess organizational, communication and reporting needs to ensure optimum performance within the department
Lead special projects as assigned
Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements
Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors
Qualification
Required
High School Diploma / GED or an equivalent combination of education and work experience
Minimum 5 years In providing administrative support to leaders at the top level of an organization
Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, as well as Visio, Photshop, PowerPoint, Project. Knowledge of graphics arts programs (i.e.: Quark, PageMaker, a plus)
Proficient in the use of general office equipment (e.g. fax, copier, laptop, telephone, calculator, etc.)
Excellent interpersonal, written and verbal communication skills
Demonstrated ability to handle difficult situations and/or communications tactfully and professionally
Able to maintain strict confidentiality
Able to work with people at all levels of the organization
Ability to handle multiple priorities and operate with a sense of urgency as required
Ability to maintain regular and predictable attendance
Preferred
Bachelors Degree (± 16 years) Preferred
Possesses excellent judgment and the initiative to make independent decisions
Experience working in a broader enterprise/cross-division business unit model preferred
Ability to work in a highly matrixed and geographically diverse business environment
Ability to work within a team and as an individual contributor in a fast-paced, changing environment
Ability to leverage and/or engage others to accomplish projects
Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization
Strong organizational and follow-up skills, as well as attention to detail
Benefits
A fast-paced work environment where your safety is our priority
Training and career development, with onboarding programs for new employees and tuition assistance
Financial security through competitive compensation, incentives, and retirement plans
Health care and well-being programs including medical, dental, vision, wellness, and occupational health programs
Paid time off
401(k) retirement savings with a generous company match
The stability of a company with a record of strong financial performance and a history of being actively involved in local communities
Company
Abbott
Abbott is a healthcare company that produces diagnostic kits, medical devices, nutritional products, and branded generic medicines.
10001+ employees
H1B Sponsorship
Abbott has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
Funding
Current Stage
Public CompanyTotal Funding
$6.79M2011-03-15Post Ipo Debt· $0.1M
2009-03-16Post Ipo Debt· $6.69M
1980-12-12IPO
Leadership Team
Robert Ford
President & Chief Executive Officer
Mike Peterson
Senior Vice President
Recent News
Company data provided by crunchbase