University of Oklahoma · 19 hours ago
Contract/Grant Admin Sr - ORA
Oklahoma City, OK
Full-time, Contract
Onsite
Mid, Senior Level
2+ years expThe University of Oklahoma is seeking a Contract/Grant Administrator to support the full lifecycle of sponsored research activities, including the development, submission, and non-financial post-award administration of complex grants and contracts. The role involves ensuring compliance with regulations and providing support for both routine and complex grants/contracts while collaborating with Principal Investigators and various university departments.
EducationHigher EducationUniversities
Responsibilities
Reviews basic and complex proposals for external funding and review agreements, award documents, subcontracts, and other sponsored-program vehicles to assure compliance with all federal, state, University, and sponsor requirements
Partners with assigned investigators and departments and on sponsored project activities. Work closely with investigators and departments to develop and prepare budget and administrative sections of proposals
Responds to inquiries from principal investigators and the Grants & Contracts Administration concerning interpretation of the provisions of awards
Partners with sponsors to facilitate the exchange of information and resolve requests for information related to proposals and externally funded grants and contracts
Prepares paperwork, draft correspondence, and update systems for negotiation/acceptance of grants and contract terms and conditions, modifications, extensions, and related administrative matters
Processes actions related to proposal submission and award activity to ensure accurate and timely administration of sponsored projects, and that actions are consistent with applicable laws, regulations, sponsor requirements and Institute policies and procedures
Reviews and updates information pertaining to changes made to federal regulations, specific agency requirements, and procedures
Interprets sponsor RFP's and communicate to investigators and departments
Ensures quality assurance of proposals to meet or exceed requirements of solicitations
Provides technical advice for and problem resolution of investigators and departments on research administration
Maintains ongoing communications regarding grants and contract administration with investigators and departments
Interprets, implements, and serves as primary information source for investigators and department regarding university, state, and federal policies and guidelines
Determines necessary elements of deliverables/reports and ensure these requirements meet compliance and/or sponsor requirements
Recommends changes to documents/agreements to accommodate changing regulations/policies in consultation with management
Assists with providing guidance to Contract/Grant Administrators for day-to-day responsibilities
Performs various duties as needed to successfully fulfill the functions of the position
Qualification
Required
Bachelor's degree
24 months experience in sponsored program administration or related experience in an academic institution for higher education or research environment
36 months experience in sponsored program administration or related experience in an academic institution for higher education or research environment
Ability to work individually and in a team environment under stressful and time-sensitive conditions
Demonstrated strong interpersonal and verbal communication skills
Demonstrated proficiency in written communication skills
Ability to work with diverse groups/populations
Strong organizational, analytical, and problem-solving skills
Ability to provide excellent customer service
Must Demonstrate the ability to learn apply new skills
Preferred
Demonstrated knowledge of federal, sponsor and university policy and guidance and ability to apply critical thinking skills to make effective decisions
Ability to maintain positive and effective working relationships
Experienced using the Microsoft Office suite
Demonstrated experience in any three of the following: preparing and negotiating sponsored project proposals, budgets, agreements, contracts and subcontracts in a university, hospital, or similar non-profit or research setting
Demonstrated knowledge of government software packages for electronic transmission of proposals
Demonstrated knowledge of principles and practices of budgeting for public sector university sponsored projects
Ability to interpret and apply complex, industrial and non-profit program guidelines and regulations
Must demonstrate the ability to learn and apply new knowledge and skills, perform core work functions mostly independently with guidance from others, and problem solve to address new situations
Certified Research Administrator (CRA) or CRA-eligible
Benefits
14 holidays each year and 18 – 22 hours of earned PTO per month.
Insurance plans for you and your family.
Retirement options that require no contributions from the employee.
And much more!
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
The Journal Record
2026-01-17
2026-01-16
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2026-01-11
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