Velo IT Group · 4 hours ago
Executive Assistant to the CEO
Dallas, TX
Full-time
Onsite
Mid Level
$80K/yr - $110K/yrVelo IT Group is a rapidly growing managed service provider focused on humanizing technology for entrepreneurial teams. They are seeking an Executive Assistant to the CEO who will be responsible for managing the CEO's schedule, preparing for meetings, and ensuring effective communication and administrative processes.
Cloud ComputingConsultingInformation TechnologyIT InfrastructureIT ManagementProfessional ServicesVoIP
Responsibilities
Calendar Management & CEO Time Protection: You will orchestrate the CEO's schedule to maximize focus time and eliminate conflicts. You will proactively manage all meeting requests, ensuring that proper preparation materials are distributed 24+ hours in advance, while protecting critical time blocks for strategic work that drives revenue growth
Meeting Preparation & Effectiveness: Prepare comprehensive agendas and briefing materials that make every meeting productive. Ensure meeting spaces are perfectly arranged with necessary technology and refreshments. Coordinate with attendees to gather pre-work and ensure everyone arrives prepared. Transform meetings from time-wasters into value-generators
Action Item Tracking & Follow-Through: You will be responsible for capturing every action item from meetings and tracking them to completion. Sending proactive follow-ups 48 hours before deadlines to ensure nothing falls through the cracks. Managing stakeholder communication and ensuring urgent requests are handled within hours, not days. Creating systems that turn chaos into clarity
Administrative Systems & Process Development: Document all core EA processes to create a comprehensive playbook. Identify opportunities for automation and systematization of recurring tasks. Train backup support to ensure continuity during absences. Build the infrastructure that allows the CEO to operate at peak effectiveness
Qualification
Required
Detail-obsessed, service-oriented professional
Ability to create order from chaos
Proactive planning and precision execution skills
Analytical, fast-paced problem-solver
Intellectually curious and always learning
Calendar management skills
Ability to protect CEO's time and maximize focus time
Experience in preparing comprehensive agendas and briefing materials
Skills in ensuring meeting effectiveness and productivity
Ability to track action items and follow through to completion
Experience in managing stakeholder communication
Skills in creating systems for clarity and efficiency
Ability to document processes and create a comprehensive playbook
Experience in identifying opportunities for automation and systematization
Ability to train backup support for continuity during absences
Benefits
Major Medical
Telemedicine
IRA
Vision
Dental
Corporate Chaplain
Counseling Services
Klyde Warren Park VIP membership
8 paid holidays
3 weeks PTO for first-year team members
Company
Velo IT Group
Velo IT Group provides managed IT services & consulting service.
Founded in 2006
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Taylor Toce
President/CEO
Company data provided by crunchbase