MIT Office of Resource Development · 6 hours ago
Sr Financial Assistant
Cambridge, MA, 02139, USA
Full-time
Hybrid
Senior Level
$32/hr - $38.10/hr
5+ years expMIT Office of Resource Development is seeking a Sr Financial Assistant for the Media Lab. This role involves providing complex financial and compliance support, ensuring the accuracy and compliance of financial transactions, and leading efforts to improve financial processes.
Fundraising
No H1B
Responsibilities
Provides complex financial and compliance support for the Media Lab, reviewing, approving, and tracking a wide range of financial transactions
Verifying/approving credit card purchases, travel expenses, requisitions, reimbursement submissions, change orders
Monitors/resolves compliance issues related to FRC completion, swept credit card charges, unexpensed travel, salary certifications, aged purchase orders, outstanding procurement invoices
Reconciles swept charges monthly
Prepares recurring compliance reports for swept charges, travel, financial review processes
Develops and maintains databases for financial compliance data
Analyzes trends, produces ad hoc reports to support policy and process improvements
Organizes/leads monthly compliance meetings with finance leadership to present issues, propose solutions, recommend updates to Lab policies and procedures
Drafts and revises compliance-related communications
Qualification
Required
High school diploma or its equivalent
A minimum of five years of administrative or financial support experience, preferably in an academic setting
Strong attention to detail, analytical, organizational, and time management skills
Ability to communicate clearly (orally and in writing) with colleagues at all levels
Proficiency with Microsoft Office (Excel, Word) and electronic storage/filing systems (Google Drive, Dropbox)
Ability to work independently and within a team
Ability to prioritize and work well under the pressure of deadlines
Good judgment and the ability to use discretion and maintain confidentiality
Initiative and desire to help maintain processes and design, develop, and implement innovative solutions
Preferred
Thorough knowledge of MIT's financial policies and procedures
Experience using MIT systems (e.g., B2P/Coupa, Concur, Atlas, SAPgui)
Company
MIT Office of Resource Development
At MIT, we pursue education, research, and innovation with a passion for serious impact.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Diana Castaneda
HR Business Partner/Operations Manager
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