Children's Hospital of Philadelphia · 4 hours ago
Executive Associate II
Philadelphia, PA
Full-time
Hybrid
Senior Level
$68K/yr - $86K/yr
5+ years expChildren’s Hospital of Philadelphia (CHOP) is a leading pediatric healthcare institution dedicated to advancing pediatric care. They are seeking a proactive and detail-oriented Executive Associate to provide advanced administrative support to the Associate Chief Scientific Officer of Omics, Technology & Engineering, managing scheduling, communications, and departmental management tasks.
Child CareHealth CareHospitalMedicalNon Profit
Responsibilities
Maintain schedules/calendars for the VP. Includes coordination of travel, multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping VP from running behind on daily appointments and responsibilities
Plan meetings including securing rooms, and occasionally ordering food, etc
Create and provide materials as necessary for agenda
Provide support in preparing presentations and documents required by Executive and staff
Coordinate Expenses Report
Complete expense reports for travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department
Perform general administrative support duties for the VP. Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving
Assist VP in overall department management
Qualification
Required
High School Diploma / GED Required
At least five (5) years Related Experience Required
Previous experience supporting Executives Required
Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office) (Required proficiency)
Excellent phone etiquette and interpersonal/communication skills (Required proficiency)
Excellent analytic skills (Required proficiency)
Ability to adapt to progressive increase in responsibility (Required proficiency)
Ability to handle confidential materials (Required proficiency)
Ability to handle multiple tasks and to prioritize (Required proficiency)
Ability to anticipate needs the VP and other professionals in the department and initiate solutions (Required proficiency)
Ability to negotiate or mediate difficult situations with tact and diplomacy (Required proficiency)
Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment (Required proficiency)
Ability to function as part of a team to meet the general needs of the organization (Required proficiency)
Understanding of all key business areas (Required proficiency)
Provides critical thinking and complex problem solving (Required proficiency)
Strategic planning and ability to lead projects while working autonomously (Required proficiency)
Preferred
Bachelor's Degree Preferred
Benefits
At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.
Company
Children's Hospital of Philadelphia
Since its start in 1855 as the nation's first hospital devoted exclusively to caring for children, The Children's Hospital of Philadelphia has been the birthplace for many dramatic firsts in pediatric medicine.
10001+ employees
H1B Sponsorship
Children's Hospital of Philadelphia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (175)
2024 (170)
2023 (140)
2022 (115)
2021 (70)
2020 (53)
Funding
Current Stage
Late StageTotal Funding
$33.35MKey Investors
UnitedHealthcare Community PlanNational Cancer InstituteBill & Melinda Gates Foundation
2025-12-10Grant· $1.7M
2025-09-29Grant· $1M
2025-06-18Grant· $1M
Leadership Team
Ron Keren
Senior Vice President and Chief Medical Officer
Adam Resnick
Director of the Center for Data Driven Discovery in Biomedicine (D3b)
Recent News
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