State of Missouri · 3 hours ago
Executive Assistant
Jefferson City, MO
Full-time
Onsite
Senior Level
5+ years expThe State of Missouri is dedicated to protecting children and supporting families through its Department of Social Services. They are seeking a Senior Executive Assistant to provide specialized administrative support to the Division Director and Deputy Directors, involving independent judgment and decision-making in a high-paced environment.
AgricultureGovernmentInformation Technology
Responsibilities
Serves as an office manager directing a variety of support functions or services; plans, assigns, directs, and coordinates the activities of a large office staff directly or through subordinate supervisors
Arrange meetings between the director and constituents served, including legislators, provider and advocacy associations, division and department staff, and federal officials
Recognize priorities of the Director, Deputy Directors, and staff, screen incoming calls, e-mails, and inquiries forwarding to the appropriate unit and/or person for response
Prepare correspondence, reports and review all correspondence prepared for the Director’s signature, ensuring proper tone and format
Oversees and ensures the accurate and timely preparation, review, posting, and processing of a variety of fiscal, payroll, personnel, purchasing, and/or related documents
Make travel arrangements, both in-state and out-state. When travel is covered by a third party, coordinate details with that entity. Complete appropriate reimbursement requests for expenses
Liaison with state and federal legislators for constituent issues; assign to staff and track for completion
Coordinate division executive team meetings and projects. Schedule statewide leadership meetings. Secure meeting location, overnight accommodations, prepare agendas and handouts, attend and take minutes
Assist Division Director and members of Executive Team as requested and needed
Respond to inquiries from state officials, customers, vendors, and the public regarding agency matters
Research assigned issues, compile pertinent information, prepare and maintain complex reports
Distribute, track and file surveys, information memorandums and other correspondence
Work as a team with the Directors Office support staff ensuring coverage at all times
Other duties as assigned
Qualification
Required
Five years of related administrative experience, with at least three years of advanced administrative duties
Ability to work in a high-paced work environment, with changing deadlines and priorities
Ability to work independently, with minimal direction and supervision, exercising sound judgment and maintaining a high level of discretion in dealing with sensitive/confidential information
Ability to work with a high degree of accuracy and dependability
Extensive experience with Microsoft Office software -- Outlook, Word, Excel, PowerPoint
Ability to effectively communicate in person and in writing with a diverse group of customers
Thorough knowledge of grammar, composition, spelling, office practices, procedures, systems, and equipment
Ability to supervise, instruct, and train subordinates
Ability to multi-task and work for several people. Must be well organized
Familiarity with state government structure – executive branch (departments), legislative branch (process), etc
Benefits
Defined pension plan
Generous amounts of leave and holiday time
Eligibility for health insurance coverage
Company
State of Missouri
The State of Missouri is a group of outstanding people that accomplish extraordinary things for our folks every day.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Kevin Mccarthy
Chief Technology Officer
Jennifer Tidball
Chief Operating Officer at Missouri Department of Social Services
Recent News
2025-08-22
Seattle TechFlash
2025-05-10
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