Core 3 · 11 hours ago
Commercial Administrative Assistant
Bloomington, IL
Full-time
Onsite
New Grad, Entry Level
$20/hr - $20/hrCore 3 is seeking an organized and self-motivated Commercial Administrative Assistant to join their Bloomington team. In this pivotal role, you will serve as the primary point of contact for office and commercial properties, providing high-level administrative support and ensuring exceptional service for tenants and vendors.
ConstructionProperty ManagementReal EstateRental
Responsibilities
Professionally answer all incoming calls, identify caller needs, and provide information or assistance as required
Transfer calls to the appropriate department (Leasing, Accounting, or Sales) and ensure a seamless handoff for the client or vendor
Act as the dedicated liaison for Commercial Tenants and Vendors maintaining a helpful and professional demeanor under pressure
Receive work order calls from tenants, property managers and maintenance techs, gathering detailed information regarding the maintenance issues or facility needs
Promptly enter all service requests into AppFolio, ensuring descriptions are accurate, and priority levels are set correctly
Monitor the status of open work orders in AppFolio and provide tenants with updates regarding scheduled repairs or completions
Maintain digital and physical filing systems for property records, vendor W-9s, and insurance certificates
Enter Rent Receipts/ Enter Bills in AppFolio (Vendor and Utility invoices)
Generate monthly commercial reports to track property performance and work order completion rates
Performing other duties as assigned. Assist Brokers and Property Managers with daily tasks as needed
Qualification
Required
High school diploma or equivalent
Proficient in various computer software applications including Microsoft Office Suite (Word, Excel, Outlook, Teams, Google Drive)
Comfortable handling confidential information
Multi-tasking and time-management skills, with the ability to prioritize tasks
Benefits
Comprehensive Insurance: Health, Dental, Vision, and Life Insurance.
Retirement: SIMPLE IRA with company matching.
Time Off: Paid Time Off (PTO) to support work-life balance.
Company
Core 3
Core 3 provides real estate, property management, and construction services.
Founded in 2010
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase