Granite City Electric Supply Co., Inc · 1 hour ago
Executive Assistant
Quincy, Massachusetts, United States
Full-time
Onsite
Senior Level, Lead/Staff
$60K/yr - $70K/yr
10+ years expGranite City Electric Supply Co., Inc is the area's premiere electrical distributor serving various customers for over 100 years. The Executive Assistant will support the President, CEO, CFO, and executive committee members by performing a broad range of administrative tasks, including managing schedules, coordinating communications, and assisting with corporate events.
ElectronicsEnergyLogistics
No H1B
Responsibilities
Coordinating executive communications, including taking calls, responding to emails and interfacing with employees and customers
Maintaining the President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Arranging logistics and agendas for corporate events both inside and outside of the workplace, including but not limited to; Quarterly Board Meetings, Monthly Steering Committee Meetings, and Customer Appreciation Fishing Trips
Coordinate approval and organization of Corporate Sponsorships, Charitable Donations, and Fund-raising events
Act as the Office Manager for Finance and Leadership teams, interacting with external vendors like office supply and furniture companies
Managing and processing monthly expense reports for the President and Owner
Administer the entire ticketing process for the Red Sox and Bruins games. This includes interfacing with TD Graden and Fenway representatives, distributing tickets amongst company leaders, managing relationships with ticketing vendors, track at-game spending and subsequently prepare reports for leadership
Administratively assist the executive team with weekly payroll approvals for time off
Assist the marketing team by maintaining and managing invoices for Champion Vendor Program, advertising, and various marketing customer events
Administer documentation binder, fuel spend, and insurance coverage for our vehicle fleet ensuring uniformity and DOT compliance
Maintain an organized filing system of paper and electronic corporate documents for Executive and Finance Teams
Assist in the day-day operations of our Property Management Company including but not limited to; Paying invoices on behalf of ownership, preparing mailing and tax payments, track and share annual reports with the Board of Directors, and communicate any changes to the President and COO
Interface with IT team to manage company call reports
Qualification
Required
Minimum 10 years of executive assistant experience
Strong interpersonal and communications skills
Advanced Microsoft Excel skills
Preferred
Experience in multi-entity organizations
Benefits
Medical
Dental
Vision
Life
STD/LTD
401k
Vacation
Holiday
Sick
More
Company
Granite City Electric Supply Co., Inc
Granite City Electric Supply is the area's premiere electrical distributor with 31 branches covering Massachusetts, Rhode Island, New Hampshire, Vermont, Connecticut and New York.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Adrian R. Grundy
Chief Operating Officer
Recent News
Company data provided by crunchbase