Orlando Utilities Commission (OUC - The Reliable One) · 12 hours ago
Administrative Assistant III - SEC
Orlando, FL
Full-time
Hybrid
Mid, Senior Level
$27.30/hr - $40.96/hr
5+ years expOrlando Utilities Commission (OUC - The Reliable One) is seeking an Administrative Assistant III - SEC to provide advanced administrative support across multiple business units in the Electric & Water Production division. The role involves managing payroll, processing invoices, coordinating agenda items, and supporting leadership with various administrative functions.
GovernmentWater
Responsibilities
Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines)
Backup administrative assistants and executive assistants when out of the office – (i.e. payroll, office supplies, route incoming mail)
Assist in the development of annual operation budget with budget team and accounting
Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions)
Review, reallocate, and reconcile, procurement card charges
Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval)
Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes)
Schedule meetings, manage contacts, and coordinate major department functions
Distribute mail
Generate and/or edit power point presentations
Review budget info for multiple business units and follow-up on corrections to be made
Verify, prepare, and approve vendor invoices in Tungsten Network
Order and maintain office supplies inventory
Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department’s tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals
Enter footprints tickets for equipment, software, new hires, system access and security access
Provide training to administrative assistants and business unit staff on systems, processes and procedures
Perform other duties as assigned
Qualification
Required
High school diploma or GED
At least five (5) years of experience in a mid- to advanced-level administrative role
Strong experience with payroll processing, including hands-on experience with Excel
Advanced proficiency in Microsoft Excel, Word, and PowerPoint
Experience managing invoices, purchase orders, and procurement processes
Exceptional organizational skills, attention to detail, and the ability to prioritize and manage multiple tasks simultaneously
Strong written and verbal communication skills, including experience taking detailed meeting minutes, preparing professional correspondence and reports, and collaborating across teams
The ability to thrive in a fast-paced environment, effectively coordinating multiple priorities, calendars, and departmental activities
High attention to detail, proactive problem-solving skills, and the ability to pivot quickly in a dynamic environment
Flexibility to work a 3/2 hybrid schedule, including in-office and remote days, and willingness to support operations across varied shifts
Preferred
Associate degree
Experience with JD Edwards EnterpriseOne (E1) or Oracle
Familiarity with 12-hour shift Dupont scheduling (day/evening rotations across multiple crews)
Chrome River experience
Florida public notary license
Benefits
Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period.
OUC’s Hybrid Retirement Program includes a fully-funded cash balance account, defined contribution with employer matching along with a health reimbursement account
Generous paid vacation, holidays, and sick time
Paid parental leave
Educational Assistance Program, to include tuition reimbursement, paid memberships in professional associations, paid conference and training opportunities
Wellness incentives and free access to all on-site OUC fitness facilities
Access to family-oriented recreational areas
Paid Conference and Training Opportunities
Hybrid work schedule after training
Company
Orlando Utilities Commission (OUC - The Reliable One)
The Orlando Utilities Commission (OUC - The Reliable One) is a municipally-owned public utility providing electric and water services to the citizens of Orlando, Florida, St.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
LaTisha J Thompson
Chief Employee Experience Officer
Recent News
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