HDR · 18 hours ago
Administrative Assistant
Seattle, WA
Full-time
Onsite
Mid, Senior Level
5+ years expHDR is a company that values employee engagement and inclusion, striving to make a positive impact on the world. The Administrative Assistant will provide vital support to staff, manage schedules, and ensure the smooth operation of the office environment.
ArchitectureConsulting
Responsibilities
Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere
Excellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environment
Provide administrative support for staff in designated work location
Proficient in MS Office, Word, Excel, PowerPoint, and Outlook
Experience with SharePoint and Adobe Acrobat Pro a plus
Strong written communication skills including grammar, punctuation, proofreading, and spelling
Support multiple manager schedules and emails
Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors
Manage incoming/outgoing mail and packages
Open and close office building daily (office hours are 8am to 5pm M-F)
Schedule conference calls
Assist with meeting set-up including conference room bookings and catering
Conference Room AV knowledge a plus
Manage inventory of office and kitchen supplies
New hire desk set-up, coordinated with IT
Facilitate expense report submission
Provide project support with supervisor approval
Support vehicle fleet management:
Maintenance, repairs, oil changes, detailing
Licensing
Develop and maintain a good working relationship with building property management
Maintain vended services agreements
Frequently communicate with direct supervisor and office lead on processes and procedures
Maintain office in a neat and orderly fashion
Must be able to lift 20 pounds
Other duties as needed
Qualification
Required
Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere
Excellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environment
Provide administrative support for staff in designated work location
Proficient in MS Office, Word, Excel, PowerPoint, and Outlook
Strong written communication skills including grammar, punctuation, proofreading, and spelling
Support multiple manager schedules and emails
Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors
Manage incoming/outgoing mail and packages
Open and close office building daily (office hours are 8am to 5pm M-F)
Schedule conference calls
Assist with meeting set-up including conference room bookings and catering
Manage inventory of office and kitchen supplies
New hire desk set-up, coordinated with IT
Facilitate expense report submission
Provide project support with supervisor approval
Support vehicle fleet management: Maintenance, repairs, oil changes, detailing, Licensing
Develop and maintain a good working relationship with building property management
Maintain vended services agreements
Frequently communicate with direct supervisor and office lead on processes and procedures
Maintain office in a neat and orderly fashion
Must be able to lift 20 pounds
Other duties as needed
Preferred
Associate degree
5+ years' experience in an admin assistant/receptionist capacity supporting an energetic office
Experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
The Magnificent Mile Association
2025-11-11
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