Strategic Coach · 21 hours ago
Marketing Events Coordinator
Chicago, IL
Full-time
Hybrid
Mid Level
3+ years expStrategic Coach is a premier business coaching program for entrepreneurs, dedicated to helping them thrive in a rapidly changing world. They are seeking a Marketing Events Coordinator to manage event logistics, support marketing initiatives, and assist in business development, all while fostering a positive and proactive environment.
Business DevelopmentCorporate TrainingPersonal DevelopmentTraining
Responsibilities
Coordinating all aspects of events, including in-person and virtual sales events, trade shows, conferences, and speaking engagements
Orchestrating all components of in-person events: venue negotiations/bookings, team travel/hotels, food and beverage, audiovisual requirements, décor, and preparing and shipping event materials
Onsite execution: Acting as a main liaison with event organizers, connecting with venues to ensure all details are communicated clearly, setting up booths, managing registration, taking event photos/videos for social media, and managing booth take-down
Managing all deliverables for virtual events and webinars: scheduling, finding panelists, asset creation, and RSVP tracking
Technical execution, including setting up Zoom links, creating "AddEvent" calendar codes, and managing complex breakout room assignments for the Sales Team
Acting as a strategic partner to the Sales Team, using clear success metrics and post-event analysis to inform event decisions and demonstrate impact on pipeline management
Performing follow-up duties such as registration and attendance reporting, downloading recordings, and listing chapter timestamps for video replay edits
Assisting in the execution of various marketing initiatives (digital campaigns, newsletters, advertising, brochures, and sell sheets)
Duplicating and updating event landing pages (Pardot), integrating them with Salesforce, and ensuring the website event pages stay current
Categorizing prospect lists for sales and marketing leaders and ensuring all attendees are properly entered into the CRM for follow-up
Proposing new ideas to improve the event-planning process, such as creating event scorecards or intake forms
Acting as a sponsorship coordinator for major conferences, managing renewals, and conducting feedback meetings with high-level clients
Researching and vetting new event opportunities, speeches, and trade show sponsorships to determine best fit
Keeping track of event ROI and finances, including check requests, invoicing, and Amex reporting
Participating in budget development and entering expenses into the database
Providing general administrative and clerical support to the team as needed, including creating personalized itineraries for traveling team members
Qualification
Required
3+ years of related marketing and event planning experience
An entrepreneurial spirit and a growth mindset
Extremely organized and systems driven, with sound time-management skills, able to prioritize, multi-task, and work to deadlines in a calm manner
Excellent professional and diplomatic communication skills, both written and spoken
Computer savvy (experience with Salesforce, Pardot, and Asana is a benefit) and quick to learn the capabilities of new platforms
Able to effectively communicate relevant project information to your team
Comfortable working in a team atmosphere as well as independently
Able and willing to do hands-on work as required
Ability to negotiate effectively with suppliers/vendors
Take ownership of any project and follow through to completion
A university or college degree
Benefits
A hybrid work model.
Six weeks of paid time off each year.
Twenty-one flex hours.
A flexible and competitive benefits plan.
Travel opportunities (up to 25% travel per year).
Top-tier onboarding and training.
Insightful assessments to help you identify your unique strengths.
Access to our first-class workshop programs.
Fun team challenges, events, and celebrations.
Access to a fully equipped gym.
Three paid days off per year to volunteer with your chosen community.
Unlimited free pop, juice, coffee, and occasional catered lunches.
Company
Strategic Coach
Strategic Coach offers professional coaching and workshop programs for business, entrepreneurship and team development.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Babs Smith
Co-founder, Owner, and CEO
Dan Sullivan
Founder and President
Recent News
Digital Journal
2025-12-05
2024-11-15
Company data provided by crunchbase