UT Southwestern Medical Center · 14 hours ago
Sr Administrative Assistant, Ambulatory Pharmacy
Dallas, TX
Full-time
Onsite
Mid, Senior Level
3+ years expUT Southwestern Medical Center is a world-renowned medical and research center committed to excellence and innovation. The Sr Administrative Assistant for Ambulatory Pharmacy is responsible for managing office duties, scheduling meetings, and ensuring proper patient interaction while providing support to staff and physicians.
Clinical TrialsHealth CareHospitalMedicalNon ProfitOncologyOutpatient Care
Responsibilities
Provides responsive and helpful demeanor to staff, physicians, patients and public in person or via telephone. Answers telephone by the fourth ring and identifies self when answering the telephone
Handles payroll for designated areas under manager's supervision
Reconciles agency invoices, tracks agency use, and summarizes in bi-weekly financial report
Tracks department's mandatory annual training, licensure, and certifications. Ensures all appropriate licensure and certifications for employees are up to date
Facilitates necessary activities to assist with staffing office needs
Provides back-up as necessary for other staff in office. Utilizes downtime to assist others
Provides atmosphere of teamwork with positive attitude in staffing office
Communicates appropriately with clients and staff. Relays information to appropriate personnel
Gives regular status reports on pending items. Resolves any issues with pending items and notifies manager as necessary
Handles multiple tasks and projects as assigned by management
Oversees supplies management for the department. Handles check requests and purchase orders. Tracks requests as necessary
Performs data entry. Enters and maintains statistical data as requested
Functions as a liaison with other departments across the hospital and campus. Coordinates support for staffing needs or nursing administration
Attends required meetings and performs necessary tasks related to meetings. Takes, transcribes, and distributes minutes for meetings
Performs other duties as assigned
Qualification
Required
Education High School Diploma or equivalent
Experience 3 years to 5 years related experience or combination of education and skills and basic writing ability and accurate spelling. May consider higher education completed in lieu of minimum requirements
Ability to operate multiline telephone appropriately
Schedules meetings, conferences, interviews and appointments
Tracks departmental activity via calendar
Manages any mail
Identifies items requiring immediate attention
Organizes record keeping and filing systems
Classifies, sorts and files correspondence records and other documents
Able to attend meetings and transcribes minutes
Edit variety of material
Types and performs data entry into existing computer software programs
Keep dept stocked with supplies
Manages office duties, manages ofc supply budget
Assists with other administrative duties as assigned
Demonstrates flexibility and adaptability to fluctuating workload and prioritizes job duties and unscheduled time
Operates and manages dept office equipment
Flexibility to handle deliveries to hospital as a backup
Manages patients at the front window with assist with Pharmacy, ensures customer service and best patient care
This role is 100% onsite
Requires in person patient interaction
Ability to drive company car as needed
Preferred
Education College degree
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Company
UT Southwestern Medical Center
UT Southwestern Medical Center offers clinical care, education, and scientific research.
10001+ employees
H1B Sponsorship
UT Southwestern Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (358)
2024 (238)
2023 (266)
2022 (274)
2021 (213)
2020 (179)
Funding
Current Stage
Late StageTotal Funding
$22MKey Investors
The Dallas FoundationPatient-Centered Outcomes Research Institute
2023-06-20Grant
2023-04-20Grant· $4M
2023-03-28Grant· $18M
Leadership Team
Chris Rubio
Interim Chief Executive Officer, Clements University Hospital
Dennis Pfeifer
AVP & CTO University Health System
Recent News
2026-01-16
Medical Xpress - latest medical and health news stories
2026-01-16
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