Inside Higher Ed · 1 week ago
Fiscal Assistant II
Gainesville, FL
Full-time
Onsite
Entry Level
$19/hr - $21/hr
3+ years expInside Higher Ed is seeking a Fiscal Assistant II for the Department of Physics. This role involves processing financial transactions and providing oversight and coordination to fiscal operations, ensuring compliance with institutional policies and procedures.
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Responsibilities
PCard Approver
Inspect backup documentation as submitted by the cardholder and compare it to institutional policy on documentation requirements. Identify any need for additional documentation or clarification of purchases and correspond directly with the cardholder to obtain this information. Assess if purchases are allowable on specified funding sources, as well as the availability of funds, consulting with department research administrators and the Accounting Manager as needed. Approve charges in myUFL in accordance with institutional policy. Post transactions on accounting spreadsheets. Monitor cardholder spending patterns and practices and bring any questionable cases to the attention of the Accounting Manager
Travel and Expense Reimbursement Processor UFGO
Review requests for authorization as provided by travelers and ensure that supervisor and/or funding approval has been received for the trip. Identify any need for additional documentation or clarification of travel requests and correspond directly with the traveler to obtain this information. Advise traveler on any additional steps recommended or required, particularly with regard to foreign travel. Assess if travel is allowable on the specified funding source, as well as the availability of funds, consulting with department research administrators and the Accountant as needed. Enter travel authorizations when required by departmental or institutional policy. Post-travel authorizations on accounting spreadsheets. Compile all travel-related transactions for future expense report processing. Review requests for reimbursements as provided by travelers. Confirm that supervisor approval or travel authorization was obtained prior to travel, and request justification for the lack of these items when needed. Consolidate all transactions related to the travel and enter into the travel and expense module of myUFL as appropriate and required by institutional policies and procedures. Obtain concurrence from traveler, traveler's supervisor, and funding manager before final submission of the expense report. Post expense reimbursements on accounting spreadsheets
Procurement and Disbursements
Receive and analyze requests for purchases and determine the appropriate mechanism for the request (PCard or purchase order). Utilize own PCard to make purchases, as requested and/or approved by the funding manager. Complete and submit requests for adding new suppliers to the UF system. Assess the need for quotes based on monetary limits as described by institutional policies. Input requisitions into myUFMarket. Inspect backup documentation as submitted by the requestor and compare it to institutional documentation requirements. Pay invoices via myUF Market and post transactions on accounting spreadsheets
Other fiscal-related calculations, activities, monthly reconciliation as tier one reconciler, and invoice preparation, and journal entries. Occasionally prepare reports at the request of the Accounting Manager
Qualification
Required
High school diploma or equivalent and three years of general accounts transaction experience
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience
Preferred
Experience with the financial module of UFGO, myUFL, myinvestiGator, and Microsoft Office programs (particularly Excel)
Strong familiarity with University of Florida fiscal requirements
Strong familiarity with foreign vendors and foreign travel policy
Strong customer service skills, especially when faced with an unfamiliar question or problem
Excellent reading comprehension and written communication skills
Interest in fiscal management as a long-term career path
Benefits
Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families, and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
Leave: UF staff enjoy a generous paid leave plan as well as access to a sick-leave pool, parental leave, and leave payouts.
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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