Corgan · 2 hours ago
Billing Coordinator
New York, NY
Full-time
Onsite
Mid Level
3+ years expCorgan is a design firm that values collaboration and creativity, and they are seeking a dynamic Billing Coordinator to join their accounting team. The role involves acting as the primary contact for Project Manager accounting questions, maintaining project budgets, and ensuring timely and accurate billing processes.
ArchitectureConsultingIndustrial Design
Responsibilities
Act as the primary contact person for Project Manager (PM) accounting questions, providing training and support for accounting software as needed
Facilitate in person and virtual meetings with PMs to ensure Accounting tasks are completed
Review client and consultant contracts to maintain project budgets and billing terms
Effectively communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing
Assist project managers in questions relating to the financial health of projects including profit and cost analysis
Assist with AR client follow ups as needed and resolve AR discrepancies
Set up new projects in accordance with company policy. Research and validate information to make sure new projects are set up correctly
Maintain and update project folders with the appropriate documents
Prepare draft and final invoice package for assigned billable projects, including all applicable backup, approved by the PM
Research any unbilled issues to ensure all invoices are billed promptly and accurately
Provide assistance to the consultant accounts payable coordinator to help validate consultant invoices for accuracy and timeliness. Answer questions regarding consultant budgets and contractual limitations regarding consultant expense
Work with the Accounting Generalist to reconcile variances in client payments
Generate and distribute reports and project analyses as requested by the Project Managers, Billing Manager, Accounting Manager, Controller or CFO
Prepare year-end support of annual financial audit and any other regulatory audit as needed
Provide support for month and year-end close processes
Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller and CFO
Qualification
Required
Excellent attention to detail
Strong written and verbal communication skills
Ability to organize and meet deadlines
Strong mathematical and analytical skills
Proficiency with MS Office including Outlook and Excel
Strong software proficiency with ability to adapt and learn new systems
3+ years of billing or related experience, in an AEC environment preferred
Preferred
Deltek Vision and/or Vantagepoint experience is preferred
Benefits
Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.
Company
Corgan
Corgan is an architecture and design firm with expertise in branding, aviating planning and interior design.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.03MKey Investors
American Society of Interior Designers
2024-03-07Grant· $0.03M
Leadership Team
Scott Ruch
CEO
Alexandria Hoevel
Vice President | LA Multifamily studio leader | project manager
Recent News
2026-01-20
2025-11-06
2025-11-05
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