iBase-t · 2 days ago
Business Administration Manager
Lake Forest, California, United States
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expiBase-t is seeking a Business Administration Manager to oversee and improve the company’s administrative and corporate support functions. This role involves ensuring efficient day-to-day administration and supporting leadership with planning, budgeting, and operational analysis.
ManufacturingSoftware
Responsibilities
Manage and coordinate core administrative functions to support organizational effectiveness and business continuity
Serve as a central point of coordination across facilities, real estate, procurement, contracts, travel, and shared services
Ensure administrative operations are aligned with company policies, best practices, and internal service expectations
Lead continuous improvement of the administrative budgeting process through collaboration with department leaders and ongoing performance tracking
Develop, implement, and enforce administrative policies and procedures to improve consistency, compliance, and operational efficiency
Evaluate and manage systems and tools used for facilities, logistics, travel, contracts, real estate, and procurement management
Maintain clear documentation of administrative workflows, controls, and responsibilities
Support the planning and management of owned and leased real estate assets on a current and forward‑looking basis
Assess facility locations for suitability based on operational, workforce, logistics, and business needs
Oversee facility‑related services, including: Building maintenance and construction coordination, Telecommunications and data systems support, Workplace services such as mailroom, printing, records management, food services, security, and travel coordination
Evaluate internal versus external service models and oversee vendor performance
Oversee the company’s travel management program, ensuring cost‑efficient, policy‑compliant travel arrangements for domestic and international business needs
Maintain and continuously improve corporate travel policies, standards, and approval workflows
Manage relationships with travel vendors, agencies, booking platforms, and preferred partners, ensuring quality of service, negotiated rates, and adherence to contractual terms
Analyze travel spend, trends, and compliance to optimize cost savings and operational efficiency
Provide travel support and guidance to employees, resolving escalations and ensuring a consistent travel experience across the organization
Coordinate the review, negotiation, administration, and tracking of operational and administrative contracts
Partner with Finance and Legal to ensure contract terms align with business needs, cost expectations, and compliance requirements
Monitor vendor relationships, performance metrics, renewals, and service levels
Assess opportunities to improve administrative services through outsourcing or shared service models
Manage relationships with external service providers and ensure service delivery meets agreed‑upon standards and cost objectives
Manage stockholder services activities related to communications and administrative record keeping, excluding legal and financial reporting responsibilities
Provide administrative support for board and executive initiatives as related to corporate administration and operations
Qualification
Required
Bachelor's degree from an accredited institution, or an equivalent combination of education and relevant experience
8–10+ years of experience in business administration, corporate services, facilities, operations, travel management, or related field
Experience supporting senior leadership in a multi‑department or multi‑location organization preferred
Position is required to be in-office
Company
iBase-t
Headquartered in Lake Forest, California, iBase-t simplifies Aerospace & Defense manufacturing.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Naveen Poonian
President and CEO
Michel Gadbois
Senior Vice-President, Chief Enterprise Architect
Recent News
2025-04-10
Company data provided by crunchbase