Unitek Learning · 21 hours ago
Career Services Advisor - Externship Coordinator MA Experience Required!
Ontario, CA
Full-time
Onsite
Mid Level
$32/hr - $36/hr
3+ years expUnitek Learning is a leading healthcare education organization, helping thousands of students launch and accelerate their careers. The Career Services Advisor & Externship Coordinator will coordinate Medical Assisting externship placements and deliver career services and employment placement support for students and graduates in Medical Assisting and Nursing.
EducationHealth CareMedical
Responsibilities
Coordinate timely Medical Assisting externship placements with approved sites, confirming student readiness and site availability so students can begin the externship module on schedule
Complete externship coordination activities including site onboarding, student orientation, and communication of expectations to students and site supervisors
Confirm completion of required immunizations, clearances, and documentation prior to placement, in alignment with site requirements and institutional policy
Monitor student attendance and progress toward completion of required externship hours and documentation; follow up with students and sites to resolve issues promptly
Conduct site visits and/or structured check-ins as appropriate, including mid-point and final evaluations, to support student learning, address concerns, and confirm completion requirements
Collaborate with program leadership, faculty, and campus teams to align externship readiness, student support, and employer expectations
Ensure externship and student records meet accreditation, regulatory, and institutional requirements, including proper documentation, confidentiality, and file completeness
Provide individualized career coaching to Medical Assisting and Nursing students and recent graduates, including resume and cover letter development, interview preparation, job search strategy, and professional communication
Facilitate job readiness sessions through workshops, classroom presentations, drop-ins, and campus events to build professional competencies aligned to entry-level healthcare roles
Partner with students and graduates to create practical job search plans and provide consistent follow-through through graduation and early career transition
Support employment placement for Medical Assisting graduates who do not secure employment through their externship site; also support Nursing students and graduates with job search, referrals, and hiring processes aligned to local employer needs
Identify job leads and respond to job orders; screen and match candidates; submit qualified resumes; coordinate interviews; and support hiring managers through selection and onboarding steps
Provide post-placement follow-up and coaching to support retention, professionalism, and successful transition into the workplace
Maintain accurate, timely records in the Student Information System and related tools, including student engagement notes, employer contacts, job leads, and placement activity; protect confidentiality and data integrity
Build, maintain, and expand a network of healthcare employer partners that support Medical Assisting externship placements and employment hiring pipelines for both Medical Assisting and Nursing programs
Execute the full partner development lifecycle including prospecting, outreach, discovery and needs assessment, program and talent presentations, securing commitments, onboarding, and ongoing account management
Develop and maintain relationships with hiring managers, recruiters, and HR partners; communicate candidate readiness, scheduling considerations, and program expectations to drive effective matches
Coordinate employer engagement activities such as hiring events, employer information sessions, on-campus or on-site interviews, and advisory board participation as needed
Represent the campus professionally with community partners and employers; participate in job fairs and community outreach activities as appropriate
Qualification
Required
Minimum of three (3) years of hands-on Medical Assisting experience that supports qualification to serve as the externship instructor of record under applicable accreditation guidelines and institutional requirements
Strong organizational skills with the ability to manage multiple priorities, deadlines, and detailed documentation
Excellent communication, interpersonal, and customer service skills; ability to build trust with students, employers, and internal partners
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfortable using a Student Information System, CRM, or data tracking tools
Valid driver's license, reliable transportation, and ability to travel locally for externship site visits and employer meetings
Preferred
Associate's degree or higher preferred; equivalent combination of education and related experience will be considered
Experience in career advising, externship coordination, student coaching, recruitment, employer relations, community outreach, workforce development, or similar roles preferred
Experience in healthcare, staffing, recruiting, sales, or business development preferred; ability to manage a partner pipeline and secure externship and hiring commitments
Familiarity with healthcare employment pathways and hiring processes preferred
Comfortable with proactive employer outreach and job development, including cold outreach, relationship building, and follow-through
Benefits
Medical, Dental and Vision starting the 1st of the month following 30 days of employment
2 Weeks’ starting Vacation per year. Increasing based on years of service with the company
12 paid Holidays and 2 Floating Holiday
401K with a Company Match
Company Paid Life Insurance at 1x’s your annual salary
Leadership development and training for career advancement
Tuition assistance and Forgiveness for you and your family up to 100%, depending on the program
Company
Unitek Learning
Unitek Learning provides healthcare, nursing, and emergency medical services.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2020-03-15Acquired
2013-06-28Private Equity
Leadership Team
Joellen Sutterfield
Vice President: Clinical Education Management (Healthcare and Higher Ed Strategic Partnerships)
Benjamin Pozniak, MBA
Partnership Success Manager
Recent News
2025-03-04
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