Yale University · 2 hours ago
Assistant Director of Operations, Pierson College
New Haven, CT
Full-time
Onsite
Lead/Staff, Director/Executive
$68K/yr - $120K/yr
4+ years expYale University is dedicated to contributing to a better tomorrow and is seeking an Assistant Director of Operations for Pierson College. This role involves developing and managing financial and administrative operations, overseeing administrative services, and collaborating with university partners to ensure optimal services for the college's residential activities.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Chief financial steward of the RC under the direction of the Director of Finance
Oversees administrative services
Ensures fiduciary compliance
Identifies available financial resources (current/future); recommends how to deploy efficiently to support unit objectives
Monitoring the budget & providing variance analysis
Analyzing reports
Administering student awards
Oversees projects & ensures accurate appraisal of necessary work
Manages workflow & compliance
Provides information to residents with services related issues
Advances the properties in collaboration with stakeholders to continue to keep services & spaces innovative, & relevant
Coordinates & authorizes access to various areas of the college
In collaboration with campus partners & college colleagues, manages the moving in & out of residents, including undergraduates, faculty, the RC Dean & the HOC
Manages new RC staff operational onboarding
Works with Dining to collaborate on college events
In collaboration with ITS, maintains technology platforms
Partners with the HOC to shape the college’s operational priorities & support the strategic planning process
Recommends & supports the development of resources needed to achieve short-term & long-term goals
Coordinates with Development to facilitate integration of gift opportunities
Collaboratively develops a long-range plan for workshops, programs & events which addresses the needs & interests of the students, HOC & Dean of the RC
Creates scripts & composes remarks, communications, & introductions for the HC Maintains a flexible & fluid schedule to provide hands on support
Provides guidance & supervision to the RC Administrative non-exempt employees
Approves staff timesheets & time-off requests
Manages recruitment process & participates with the HOC & the RC Dean in the selection & hiring of permanent staff
Provides training, development and participates in feedback for all non-exempt employees
Supports the oversight & direction of the RC student support teams who staff the many positions required to manage the college space & events
Serves on a variety of committees focusing on changes & challenges affecting both YC & the residential system
Collaborates with committee members & service providers
Works closely with department affiliates & campus partners to continue growing the resources & relationships that foster an environment where the physical well-being & safety of students in the college is a priority
Develops & maintains a set of emergency response protocols
Responds to emergency situations as appropriate during both working & off-hours
Upon request, provides time-sensitive council & troubleshoots during moments of crisis
Creates opportunities for funding outreach in collaboration with YCDO & Development
Manages distribution of information & intake of grant applications
Forms or supports committee intended to deliberate on grant gift approvals & rejection
Ensures staff accurately distributes funding letters & grant money
Qualification
Required
Excellent communication, interpersonal and organizational skills
Proven ability to work independently, multi-task, use good judgment and work under pressure to meet deadlines
Demonstrate strong analytic and problem-solving skills
Demonstrated knowledge of budgets and principles of business practices
Excellent computer skills with proficiency in such programs as MS, Excel and Access
Appreciation and respect for principles of diversity, equity, and inclusion
Ability to engage with diverse individuals (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.)
Bachelor's degree and minimum of four years of related experience, including demonstrated leadership, project management and/or supervisory experience; or equivalent combination of education and related experience
Preferred
Experience preparing budgets, forecasts and financial plans
Experience integrating multiple pieces of financial information to identify themes, trends, and issues
Demonstrated experience in managing relationships and influencing outcomes
Demonstrated creativity and effectiveness in a complex organization
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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