University of Southern California · 19 hours ago
Administrative Assistant II
Los Angeles, CA
Full-time
Onsite
Mid Level
$26.59/hr - $32.02/hr
3+ years expThe University of Southern California is seeking an Administrative Assistant II to support the ROTC programs within the Sol Price School of Public Policy. This role involves administering scholarships, overseeing program expenses, coordinating events, and providing administrative support to ensure the effective operation of the ROTC unit.
EducationHigher EducationUniversities
Responsibilities
Administering all ROTC scholarships and awards, including eligibility tracking, compliance documentation, coordination of disbursements, and communication with internal university offices and external military stakeholders
Oversees all program expenses and budgeting for the ROTC unit, including financial tracking, reconciliation, and reporting in accordance with university, state, and federal regulations
Coordinates and executes the annual ROTC Commissioning Ceremony and serves as a coordinator for USC’s School Commencement Board, ensuring accurate representation of ROTC programs and commissioning cadets in university-wide commencement activities
Maintains calendars and schedules, oversees travel and other arrangements for ROTC students and faculty; processes reimbursements for travel and other expenses, prepares reports, correspondence, presentations, and other materials, assists faculty with maintaining course materials on Blackboard, and supports the prioritization of projects and tasks
Expected to work effectively on multiple projects, establish priorities, and maintain schedules
Serves as an integral member of the ROTC administrative team
Demonstrates flexibility in job responsibilities and a willingness to assist with new administrative tasks as needed
Requires independent judgment, discretion, and strong organizational skills to manage sensitive academic, financial, and military-related information
Functions as a key member of the ROTC and Price School administrative teams in a deadline-driven, mission-focused environment
Qualification
Required
Applicants must hold a Bachelor's degree and a minimum of three years of administrative work experience
Outstanding interpersonal, oral, and written communication skills, with exemplary attention to detail
Proven project management and problem-solving skills, with the ability to manage multiple timelines, changing priorities, and fluctuating workloads
Demonstrated ability to plan and coordinate program lectures, symposia, conferences, events, travel, and program-related expenses
Proven ability to build and maintain positive relationships with internal and external stakeholders, including communication regarding scheduling and billing
Experience in program budget oversight
Experience in planning large-scale events
Experience in higher education and/or customer service environments
Proficiency in Blackboard Learn, Zoom, and Microsoft 365
Ability to supervise student staff and volunteers, as needed
Three years of administrative experience is required
Benefits
Health benefits for staff and their families with access to the renowned university medical network
Eligibility for retirement plans with employer contributions
Tuition benefits for staff and their families
Free professional development classes
A central Los Angeles location with easy access to commuter trains, buses, and free tram pickup services
Discounts to sporting and other campus events
Company
University of Southern California
University of Southern California is a private research university offering opportunities for interdisciplinary study and collaboration.
10001+ employees
H1B Sponsorship
University of Southern California has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (253)
2024 (239)
2023 (172)
2022 (207)
2021 (182)
2020 (195)
Funding
Current Stage
Late StageTotal Funding
$19.64MKey Investors
Patient-Centered Outcomes Research InstituteCalifornia Institute for Regenerative MedicineCDA Foundation
2025-02-04Grant· $10.8M
2025-01-30Grant· $5.93M
2024-07-30Grant
Leadership Team
David A Barnhart
Director, USC Space Engineering Research Center
H
Hossein Pourmand
Assistant Vice President, Research Initiatives, University Advancement
Recent News
2026-01-17
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