Arts Alliance Illinois · 1 day ago
Policy Operations Manager
Chicago, IL
Part-time
Hybrid
Mid Level
$33K/yr - $38K/yr
3+ years expArts Alliance Illinois is the statewide advocacy and lobbying organization for arts and culture, supporting the creative community through policies and funding. The Policy Operations Manager will provide administrative and operational support to enhance the organization's policy and advocacy efforts, ensuring smooth coordination with lawmakers and partners.
ArtNon ProfitProfessional Services
Responsibilities
Manage the Government Affairs legislative calendar, including scheduling meetings with elected officials, legislative staff, agency partners, and coalition leaders
Support tracking of bill movement, committee hearings, deadlines, and relevant policy developments; prepare summaries and daily/weekly updates for internal use
Draft and prepare meeting materials, legislator packets, talking points, briefing memos, and follow-up correspondence
Maintain organized shared folders, notes, and legislative databases, ensuring accurate and timely record-keeping
Support the preparation and submission of witness slips, testimony drafts, letters of support/concern, and other required documents
Provide administrative and operational support for policy work connected to Arts Alliance Illinois' major advocacy coalitions—including arts education, creative workers, public funding, and dedicated revenue—by coordinating meetings, preparing materials, documenting discussions, and tracking timelines and follow-up tasks
Coordinate logistics, communication, and schedules for Capitol Day, district meetings, legislative roundtables, and other advocacy events
Assist in coordinating action alerts, outreach lists, and rapid-response mobilization materials in partnership with the Communications Manager and Director of Community Organizing
Support the implementation of advocacy campaigns by executing follow-up tasks, tracking progress, and ensuring communication loops are closed
Maintain contact logs and ensure consistent follow-through with key stakeholders
Work closely with the Director of Community Organizing to align field engagement with legislative priorities and ensure readiness for hearings and mobilizations
Partner with the Communications Manager to ensure timely and accurate messaging about legislative actions, updates, and calls to action
Collaborate with the Creative Worker, Research and Programs teams to integrate constituent stories, partner insights, and data into legislative briefings and messaging
Provide regular administrative and reporting support for funder updates, grant compliance, and internal planning
Qualification
Required
3-5 years of professional experience in legislative, policy, advocacy, nonprofit, or government-adjacent environments, or in roles with comparable administrative, operational, or coordination responsibilities in complex, fast-paced organizations
Strong organizational skills with demonstrated excellence in scheduling, logistics, document prep, and follow-through
Ability to manage multiple priorities and deadlines in a fast-paced, remote/hybrid environment
Experience drafting memos, summaries, talking points, or correspondence for internal or external audiences
Familiarity with the legislative process, policymaking timelines, and the roles of legislators and staff
Cultural competence and a commitment to equity in working with diverse communities across Illinois
Proficiency with Google Workspace, Slack, and CRM/database tools
Preferred
3-5 years experience in the Illinois General Assembly, a government agency, political campaign, nonprofit advocacy organization, or similar policy environment
Experience supporting or staffing committee hearings, legislative briefings, or lobby days
Experience coordinating coalition efforts or multi-stakeholder convenings
Strong writing and copyediting skills, especially under tight deadlines
Experience with arts/culture, education, economic development, or workforce policy
Benefits
Comprehensive benefits package that supports a healthy and sustainable work-life balance
Company
Arts Alliance Illinois
Arts Alliance Illinois supports the arts sector with advocacy, resources, grants, and professional development.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase