Southland Industries · 8 hours ago
Sr. Project Coordinator
Horsham, PA
Full-time
Onsite
Mid, Senior Level
2+ years expSouthland Industries is one of the nation’s largest MEP companies, built on the foundation of great people. They are seeking a Sr. Project Coordinator to support project teams with accounting and administrative duties, manage audits, assist with project scheduling, and ensure efficient administrative processes.
ComputerElectronicsReal Estate
No H1B
Responsibilities
ERP (COINS) data entry and reporting – change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports
Participate in preparation and audit of monthly cost-reimbursable billings to customer
Manage internal audits of billings from Company and its subcontractors
Assists Project Executive, Senior Project Manager, Project Managers, and Project Engineers with entering and updating construction schedules in MS Project
Assist division or project accounting with payroll processing, tracking and submittal
Trouble shoot processes and procedures to ensure Lean concepts are incorporated into all administrative tasks
Assembles and tracks subcontracts, change orders, insurance, billings, lien releases and certified payroll from subcontractors
Issues and tracks purchase orders, material arrival dates and receives material in web-based purchasing database
Collects and reviews timecards for union personnel and maintains manpower lists
Assembles binders with submittals, proposals, O&Ms
Maintains HVAC equipment and rental equipment logs
Orders office supplies for jobsite staff
Reviews and distributes documents/correspondence to field personnel and other key parties
Assists Project Managers and Project Engineers in tracking and creating daily field reports
Material purchase for project
Updates and tracks meeting minutes
Maintains an organized filing system of the project files
Sets up key party contact directories
Copy and distributes specifications and drawings to field personnel and other key parties
Gathers and submit to GC specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other SI departments – safety program, drug awareness program, MSDS sheets for jobsite)
Archives files and drawings
Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project
Project closeout coordination including document control, checklist and closeout meetings
Various other tasks as required by project team
Qualification
Required
Associate degree (AA) preferred
Two to five years related experience and/or training; or equivalent combination of education and experience
To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence
Ability to speak effectively before groups of customers or employees of organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
The employee must occasionally lift and/or move between 10 and 25 pounds
Specific vision abilities required by this job include close vision
Benefits
401(k) plan with 50% company match (no cap) and immediate 100% vesting
Medical, dental, and vision insurance (100% paid for employee)
Annual bonus program based upon performance, achievement, and company profitability
Term life, AD&D insurance, and voluntary life insurance
Disability income protection insurance
Pre-tax flexible spending plans (health and dependent care)
Paid parental leave
Paid holidays, vacation, and personal time
Training/professional development opportunities and company-paid memberships for professional associations and licenses
Wellness benefits
Company
Southland Industries
Nation leading MEP building systems experts providing innovative, practical results for your engineering, construction, and energy needs.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Ted Lynch
CEO
Alechia L.
Human Resources Business Partner
Recent News
2026-01-06
Washington Technology
2025-06-11
2025-02-19
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