FirstService Residential · 4 hours ago
Project Administrator
South Lake Tahoe, CA
Full-time
Onsite
Entry Level
$28.84/hr - $33.65/hr
1+ years expFirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. The Project Administrator supports the Facilities Director and Water Systems Director in planning, financial tracking, and administrative execution of capital improvement projects, maintaining project files, and overall reporting for capital projects.
Property ManagementReal Estate
Responsibilities
Prepare, issue, and manage Requests for Proposal (RFPs)
Maintain organized RFP and project files by property and component
Track RFP schedules, bid deadlines, and contractor submittals
Coordinate receipt of contractor proposals and bid materials
Maintain the Association’s capital project tracking spreadsheet
Track Board-approved amounts, contracts, change orders, contingency, and invoices
Verify invoices against contracts and approved change orders
Maintain invoice and change order logs
Prepare capital project summaries for management, committees, and the Board
Maintain audit-ready procurement and project documentation
Qualification
Required
Strong spreadsheet proficiency
High attention to detail
Strong organizational skills
Accurate and timely financial tracking, clean and audit-ready documentation, early identification of budget risks, and consistent application of approved procurement procedures
Supports committee and Board reporting as requested
High school diploma or equivalent
1 year of customer service experience
Must have valid driver's license and insurance
Required experience in project coordination, procurement, facilities support, or construction administration
Must be able to lift 25 lbs
Must be able to sit for extended periods of time
Must have finger dexterity for typing/using a keyboard
Must be able to communicate effectively with internal and external customers
Consistent and regular attendance required
Preferred
Bachelor's Degree preferred, or equivalent work experience required
Preferred experience includes HOA, property management, or capital project environments, and familiarity with construction contracts, invoices, and change orders
Benefits
Medical, dental, and vision plans (full time and part time 30+ hours)
Part time 20+ hours qualify for dental and vision
401K match
Time off including vacation, sick, and company paid holidays
Pet insurance available
Tuition reimbursement
Legal services
Free emotional wellbeing and daily life assistance support for all associates
Domestic partner coverage
Health savings account
Flexible spending account
Company
FirstService Residential
FirstService Residential is a real estate company that provides property management services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
A
Amy Sanchez
President, Central & North Florida Markets
Katie Halfhill
Director of Business Development
Recent News
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