FirstService Residential · 23 hours ago
Landscaping Administrative Assistant
Naples, FL
Full-time
Onsite
New Grad, Entry Level
$26/hr - $28/hrFirstService Residential is seeking a Landscaping Administrative Assistant to support the efficient operation of the Isles of Collier Preserve’s landscaping vision. This role involves coordinating landscape work orders, providing administrative support, and interacting with residents to address inquiries and concerns.
Property ManagementReal Estate
Responsibilities
Coordinate landscape work orders, schedule service calls, and track progress through completion
Provide daily administrative support to the Landscaping Manager and Landscaping Specialist
Performs accurate data entry, maintaining organized filing systems (both digital and paper), generating reports (e.g., work reports, inspection logs), and assisting with tracking information
Assists with accounts receivable, inputting proposals, processing invoices, tracking payments, and performing basic bookkeeping functions
Ensures daily work orders from landscaping crews and homeowners are accurately recorded and followed through completion
Assists in the preparation of the landscape budget
Interacts with residents and assists with solving inquiries and concerns. Differs to the Landscape Specialist and Landscape Manager, when applicable
Qualification
Required
Excellent attention to detail, time management, and the ability to prioritize tasks and manage multiple projects
Proficiency with Microsoft Office Suite (Word, Excel, Outlook), and Landscaping specific computer applications. Generates requested reports
Excellent verbal and written communication skills, with professionalism in managing sensitive and confidential resident information
Ability to work independently or as part of a team and must possess problem-solving skills
A high school diploma is typically required, with prior administrative or office experience preferred. An associate's degree or higher in a related field
Familiarity with landscaping services, terminology, and operations can be beneficial, though not required
Ability to lift 30 – 50 lbs
Work in an upright standing or sitting position for long periods of time
Reach with hands and arms
Communicate, receive, and exchange ideas and information by means of the spoken and written word
Preferred
Prior administrative or office experience preferred
An associate's degree or higher in a related field
Benefits
Full comprehensive benefits to include your choice of multiple medical plans
Dental
Vision
Time off benefits
Paid holidays
401k with company match
Company
FirstService Residential
FirstService Residential is a real estate company that provides property management services.
Founded in 2012
10001+ employees
Funding
Current Stage
Late StageLeadership Team
A
Amy Sanchez
President, Central & North Florida Markets
Katie Halfhill
Director of Business Development
Recent News
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