United Group · 1 day ago
Management Administrator
Troy, NY, US
Full-time
Onsite
Entry Level
$22/hr - $25/hr
1+ years expUnited Group is a full-service leader in real estate development and management with over 50 years of industry expertise. They are seeking a Management Administrator to manage the COO's calendar, assist with management operations, and support human resources activities.
Real Estate
Responsibilities
Manages the COO’s calendar, including scheduling, expenses, and travel arrangements
Assists the Management Team with scheduling meetings and managing calendars as needed
Coordinates meetings, events, and travel logistics
Produces, collects, and distributes meeting minutes and action items at the request of Regional Managers or Vice Presidents
Assists with distributing weekly owner reports; organizes monthly/quarterly reports by product type
Acts as back up to Operations Manager and/or assists with distributing weekly student, senior and multifamily owner reporting distributed through 'United Reporting' email
Audits of reporting deliverables to report to Operations Manager on corrections
Oversees OneDrive organization and filing
Assists with Management Initiatives as requested
Organizes weekly reports by product type
Organizes monthly financials by product type
Ensures completion of quarterly Market Comp Surveys
Assists with organization of New Development/Takeover Checklist as needed
Assists with marketing and retention event planning at properties as needed
Monitors CRM reports to ensure effective follow-up strategies and appropriate response times
Monitors outreach initiatives and help in establishing and ensuring robust outreach plan by product type
Assists with tracking and filing of Rent Rec reporting
Performs monthly audit of Site websites and online listings for accuracy and functionality, including audit of Site-specific phone numbers
Performs monthly audit of collateral for accurate Property information
Assists with corporate and property special projects as needed
Assists with the planning and execution of the annual Managers Retreat
Assists with Employee Relations events and initiatives ensuring sound communication and participation with Site teams
Generates and provides reports from Management/Accounting Operating System as needed
Serves as back up to Operations Manager providing new development reports using Claritas
Serves as back up assisting with gathering information for Company Reporting - IDA reporting (PILOTs), United Group Reporting (Owners), Delinquency Reporting & Graphs, as needed
Assists with Time + Attendance administration and payroll related processes to support Management team. Works with HR to review weekly payroll related items, reports, and items needing review or follow up
Assists with employee progressive disciplinary issues and/or Performance Improvement Plans as needed
Assists management team with scheduling training and gatherings as needed
Acts as liaison and partners with HR and Management with regard to Pure Safety initiatives. Regularly attends and participates in Safety Committee Meetings. Assists with ensuring safety meetings are regularly conducted with employees to promote safety awareness and compliance with the Safety and Health policies. May assist with investigating accidents and assist with completion of accident report forms when required
Assists with HR related activity to ensure continuity of processes, submission of required paperwork, etc
Qualification
Required
Associates degree or related experience in Property Management
1 - 2 years of experience in property management
Strong administrative skills with a willingness to learn new systems and technologies
Proficient in Microsoft Office applications
Professional image compatible with United Group – positive attitude, energetic, assertive
Demonstrates integrity on a personal and professional level
Strong work ethic with exceptional verbal and written communication
Ability to adapt to changing priorities
Preferred
Familiarity with ADP Workforce Now and Entrata
Benefits
Medical – Highmark BlueShield of Northeastern NY – 3 insurance plans with HSA options; eligibility 1st of the month following 30 days.
Dental + Vision – eligibility 1st of the month following 30 days.
Life Insurance – Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 30 days.
401K Retirement Plan – Voya Financial; Employee Contribution Eligibility at 1st of the month following 90 days; eligible for Employer Match after 1 Year of Service; up to 4% Company Match.
Additional Benefits – Employee Assistance Program; United Concierge Medicine (24/7 telemedicine service, including Mental Health); Calm App premium subscription; Learning Care Group (childcare tuition discount); Dependent Care FSA; Tuition Assistance Program.
PTO – Personal (24 Hours), Sick (56 Hours), and Vacation Time (80 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period.
Holidays – 10 Company Paid Holidays.
Company
United Group
Founded in 1972 and based in Troy, NY, The United Group of Companies, Inc.
201-500 employees
H1B Sponsorship
United Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
Funding
Current Stage
Growth StageLeadership Team
Michael DiGiacomo
Chief Operating Officer
Jeffrey Smetana
Chief Development Officer
Recent News
2025-04-08
Seniors Housing Business
2024-04-12
Company data provided by crunchbase