FirstService Residential · 14 hours ago
Accounts Payable Coordinator
New York, NY
Full-time
Hybrid
Entry Level
$22.50/hr - $22.50/hr
2+ years expFirstService Residential is a company that focuses on providing comprehensive management services. The Accounts Payable Research Coordinator is responsible for managing invoice processing, issue resolution, and ensuring timely payments to vendors.
Property ManagementReal Estate
Responsibilities
Researches and responds to inquiries, including but not limited to clarifying when an invoice will get paid, why an invoice was paid incorrectly, and how to properly code an invoice
Researches and resolves invoice issues relating to unidentified properties, potential duplicate payments, image issues, missing invoices, missing payments, etc
Processes utility invoices in a timely manner to ensure due dates are met as to avoid late fees and disconnections
Processes the batching of approved invoices into the accounting system as well as resolving issues associated with that process
Supports internal and external information requests
Resolves internal and external customer issues utilizing prompt, effective communication
Team with property management to ensure all invoice information is captured correctly and processes are followed to ensure timely payment of invoices to association vendors
Assist the AP Manager to ensure proper workflows are established and maintained for routing of invoices through the approval process
Assist with training, guidance, and support to system users in their application knowledge. Assist users on new processes and functions
Helps identify reoccurring errors and troubleshoot system issues
Must maintain regular and punctual attendance to required shifts, meetings, trainings, and related employment engagements to support position responsibilities and duties. Any alterations to required schedule must be reviewed and approved, in advance by your supervisor
Practice and adhere to FirstService Residential Global Service Standards
Conduct business at all times with the highest standards of personal, professional, and ethical conduct
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional materials and supplies
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines
Ensure all safety precautions are followed while performing the work
Follow all policies and Standard Operating Procedures as instructed by management
Other duties as assigned
Qualification
Required
2 years of recent related AP job experience
Intermediate Excel skills
Must have strong computers and system knowledge and proficiency
Excellent customer service skills via phone and email
Strong verbal and written communication skills
Detail oriented and strong organizational and multi-tasking skills
Handle change in a positive manner
Ability to work with sensitive or confidential information. Reliable and discreet
Ability to meet deadlines and work well under pressure
Ability to work in a team environment as well as independently and be self-driven
Critical thinking, problem solving, and judgement and decision-making abilities
Must maintain regular and punctual attendance to required shifts, meetings, trainings, and related employment engagements to support position responsibilities and duties
Practice and adhere to FirstService Residential Global Service Standards
Conduct business at all times with the highest standards of personal, professional, and ethical conduct
Perform or assist with any operations as required to maintain workflow and to meet schedules
Ensure all safety precautions are followed while performing the work
Follow all policies and Standard Operating Procedures as instructed by management
Preferred
Bachelor's degree in Accounting, Finance, Management, or Business is preferred but not required due to complex nature of accounts payable transactions
Benefits
Your choice of multiple medical plans
Dental
Vision
EAP services
Life Insurance
Long-Term Disability coverage
Vacation and sick time off benefits
10 paid holidays
401k with company match
Company
FirstService Residential
FirstService Residential is a real estate company that provides property management services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
A
Amy Sanchez
President, Central & North Florida Markets
Katie Halfhill
Director of Business Development
Recent News
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