Associa · 16 hours ago
Part Time Administrative Coordinator
Glen Allen, VA
Part-time
Onsite
Entry, Mid Level
2+ years expAssocia is a company that provides management services for homeowners associations. They are seeking an Administrative Coordinator to support the day-to-day operations of the HOA office, acting as a key point of contact for residents and ensuring service continuity when the Portfolio Manager is off-site.
AccountingCommunitiesConsultingProperty ManagementReal Estate
Responsibilities
Meet and greet homeowners, visitors, guests, vendors and contractors
Research and respond to inquire in-person, by phone, and email
Input and update maintenance work orders
Schedule and coordinate maintenance vendors onsite
Data entry community and homeowner information in the database
Maintain and track architectural modifications, violation notices, and community documents
Prepare and post notices, newsletters, and digital announcements
Reserve meeting room space, schedule and coordinate board and committee meetings. Prepare documents for meetings. Post and Maintain Board meeting documents
Track rule violations and follow-up communications
Collaborate with the Portfolio Manager and Board to ensure efficient community service
Update and maintain HOA Governing Documents and HOA Resources on Engage
Assist residents on how to locate important information on Engage including Governing Documents, HOA resources, and Design Standards
Assist residents with how to submit work orders and modification requests
Other duties as requested
Qualification
Required
High school diploma or equivalent (associate degree preferred)
2+ years of administrative, customer service, or HOA office experience
Excellent communication and interpersonal skills, written and spoken
Strong organizational and multitasking abilities
Proficiency in Microsoft Office; HOA or property management software a plus
Preferred
Associate degree preferred
HOA or property management software a plus
Company
Associa
Associa provides management and consultancy services.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2008-06-11Private Equity
Leadership Team
Michelle Johnson
SVP, Chief Information & Transformation Officer
Debra Warren
Vice President of Learning and Development
Recent News
GlobeNewswire
2026-01-05
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