Suncoast Center, Inc. · 1 hour ago
Executive Administrative Assistant
3800 CENTRAL AVE, St. Petersburg, FL, US
Full-time
Onsite
Mid, Senior Level
4+ years expSuncoast Center, a leader in quality behavioral health services, is seeking a compassionate and dedicated Executive Administrative Assistant to join their team. The role involves providing comprehensive administrative support to the executive team, managing communications, coordinating events, and overseeing project management related to funding and grants.
CharityHealth CareMental HealthNon ProfitWellness
Responsibilities
Support internal and external communications related to outreach, mail/email campaigns and securing meetings
Create, maintain and execute calendars for Executive Level employees to include promotion of Agency’s activities, fundraising events, and internal and external meeting supports
Support data-driven communication analytics
Support Internal and External meetings
Social Committee Events, Human Resource Related events, New Employee Orientation events
Execution and management of a wide variety of initiatives that align with Suncoast Center's
Event support and Event Coordination: Works closely with the executive team to establish and provide supports to internal and external events community-facing events that are designed for raising awareness and fundraising
Co-lead on the development and execution of select events agency events
Event Coordination: Works closely with the executive team and the communications department to establish and provide community facing events that are designed for raising awareness and fundraising
Other duties as assigned or assumed
Project coordination to include the following duties:
Works closely with the Chief Compliance Officer for preparation for site visit and monitoring preparation
Maintain Planning and Tracking calendar for:
Current funding renewal requirements and application cycles
Known funding entities and their annual granting processes & cycles
Maintain list of agency funding priority and needs, seeking match to need and funding opportunities
Track and report on all grant submissions and awards each month
Project Management of ongoing funding applications
Including coordination with contracts manager regarding renewal application requirements; outlining and coordination of responsible parties submission for applications; editing for internal consistency among documents and that all proposals are clear, concise, and follow the application submission guidelines; coordinating internal review, edits and pre-submission scoring
Timely submission of full grants applications for ongoing funding and renewals
Manages the CEO’s calendars and schedules appointments
Prepares agendas, notices, minutes and resolutions for corporate meetings
Performs complex and confidential administrative functions, including developing typed and written correspondence. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents
Provides administrative support for CEO, Executive and Management Team, Board of Trustees
Type and distribute plans and other communications to staff and managers
Creates and maintains databases and spreadsheet files
Prepares the CEO’s expense reports
Maintains confidentiality of all corporate, personnel and research matters
Assists with the distribution of stakeholders and community needs surveys
Board of Director Meeting minutes, Board Packets, and support for all Board of Director communication material
Manage schedule, meeting requests, and communication for President/CEO and Executive Level Team as required/requested
Attend meeting as required/requested with President/CEO and Executive Team to take meeting meetings and provide supports
Marketing related to fundraising, as requested
Donor Tracking and Communication, as requested
Grant management support
Agency outreach as requested
Social Media Supports as requested
Internal and External Mail Supports for agency
Other duties as assigned
Qualification
Required
Bachelor's degree in Business Administration or related field required
Minimum of four years of communication experience in a professional services organization
Strategic vision combined with the ability to execute using a hands-on approach
Excellent written and oral communications skills
Proven organizational and project management skills
Strong customer service orientation and the ability to build quality relationships
Proven design, branding, and content management skills for social media, web design and messaging management
Experience in public speaking, copywriting and editing, required
At least four years in an executive secretarial level position or equivalent interaction with senior management
Ability to handle sensitive material concerning organization and the executive's role with the organization
Demonstrated ability to multi-task
Advanced knowledge of Microsoft Office and other related software applications
Good spelling and grammar skills
Ability to meet designated deadlines
Must have a valid Florida driver's license and a driving record that is acceptable to Suncoast Center along with valid FL vehicle registration and insurance that is maintained throughout employment with Suncoast Center
Must be able to complete a level II background screening and local county screenings with acceptable results prior to hire and throughout employment and pre-employment drug test in compliance with Florida Law of a drug free workplace 24 hours post offer/acceptance and throughout employment
Must be at least 21 years of age
Must be able to provide official transcripts directly to Suncoast Center from the college
Ability to interface well with all departments of the company and to represent the CEO and executive team in a highly professional manner
To maintain the highest level of confidentiality
Multi-tasked orientated
Must work well under pressure and be an excellent problem-solver and team player
Must have the ability to prioritize work and meet deadlines
Strong attention to detail required
Excellent customer service skills
Company
Suncoast Center, Inc.
Suncoast Center has been serving the residents of Pinellas County since 1944.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jean D. Pierre
CEO
Company data provided by crunchbase