Wave Recruit · 2 days ago
Office Administrative Assistant
Daytona Beach, FL
Full-time
Onsite
New Grad, Entry LevelWave Recruit is a non-profit organization that supports Volusia-Flagler Counties, and they are seeking an Office Administrative Assistant to support daily operations. The role involves providing administrative and clerical support, maintaining organized filing systems, and assisting with various operational tasks to ensure efficient office functioning.
Staffing & Recruiting
Hiring Manager
Dylan Knox
Responsibilities
Serve as a welcoming first point of contact for visitors, clients, volunteers, and partners
Answer and route phone calls, emails, and general inquiries in a professional manner
Provide administrative support to staff and leadership as needed
Maintain organized electronic and physical filing systems, ensuring confidentiality of sensitive information
Assist with scheduling meetings, preparing agendas, and coordinating logistics
Support basic data entry, recordkeeping, and reporting related to operations
Review and validation of gifts, grants, and vendor payments
Assist with bank and account reconciliations
Order and track office supplies and assist with general office maintenance
Assist with volunteer coordination tasks such as sign-ins, communications, or documentation
Help prepare materials for events, outreach activities, or fundraising efforts
Uphold organizational values and contribute to a collaborative, respectful workplace
Qualification
Required
High school diploma or equivalent required; Associate's degree preferred
Previous administrative or office support experience preferred
Proficiency in Microsoft Office
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
Commitment to the mission and values of a nonprofit organization
Preferred
Cultural competency and ability to work with diverse communities
Attention to detail and ability to handle confidential information
Friendly, professional, and service-oriented approach
Ability to work independently and as part of a team
Benefits
Health insurance
Paid time off
Retirement plan
Company
Wave Recruit
Wave Recruit is a talent solutions agency that connects exceptional professionals with leading companies across the IT, Creative, and Marketing spaces.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase