U.S. Facilities, Inc. · 16 hours ago
Bookkeeper - VDOT Tunnels 028 - BOKE01
Hampton, VA
Full-time
Onsite
Entry Level
$25/hr - $25/hr
2+ years expU.S. Facilities, Inc. is a consolidated facility management service company seeking Bookkeepers to manage various administrative tasks. The role involves maintaining personnel records, processing timesheets, and preparing project invoices while ensuring compliance with corporate and client policies.
Facilities Services
Responsibilities
Facilitate new hire documentation and onboarding with the corporate office
Enter and maintain personnel records, photos, access badge information, codes, and salary information in the locally administered project database (based on FileMaker)
Collect and enter personnel timesheets sourced from various worksites and subcontractors in the project database
Maintain labor charge codes in the corporate payroll system
Verify personnel timesheet against field documentation and reports from supervisors
Investigate and resolve all timesheet discrepancies with personnel and supervisors
Assemble personnel, subcontractor, equipment, and other direct costs for project billing
Input information in project database and perform detailed cost calculations and processes
Prepare, review, and assist with finalization of monthly project invoice to client
Develop statistical reports for contract compliance and project management purposes
Understand, disseminate, and field inquiries regarding corporate and client policies
Assist personnel with benefits information
Coordinate with client, subcontractors, and the corporate office regarding updates to charge codes for all labor, project tasks, and direct expenses authorized by the client
Maintain billing, payroll, and holiday calendars for personnel and subcontractors
Develop and run scripts in the project database to prepare reports
Compile and assist with project safety metrics
Assist with compliance with federal, state, and local legal requirements by studying requirements, and support adherence to requirements
File necessary reports and advise management on needed actions
Contribute to team effort by supporting management goals and initiatives
Answer and direct phone calls as needed
Organize and schedule appointments and meetings
Maintain personnel, client, and subcontractor contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies, services, and equipment as authorized by supervisor and/or USF Senior Project Manager
Submit and reconcile expense reports
Provide general support to client and/or public
Provide information by answering questions and requests
Handle multiple projects and tasks concurrently
Any other duties as assigned by a supervisor and/or USF Senior Project Manager
Qualification
Required
High school diploma or GED equivalent
Minimum of 2 years' experience in an administrative support role in an office environment
Previous bookkeeping experience with working knowledge of budgeting, payroll, and accounting principles
Proficiency in Microsoft Office software products (MS Word, Excel, PowerPoint, and Outlook), to include advanced-level knowledge of Excel, with demonstrated capabilities managing complex functions and formulas
Ten-key data entry and keyboard typing proficiency
A fingerprint based Criminal History Records Check (CHRC) will be conducted prior to employment
Drug Screening will be conducted prior to employment
18 years of age or older
Virginia Driver's License in good standing
Preferred
Bachelor's degree in business, accounting, finance, data science or related fields
Familiarity with financial and project databases (Claris FileMaker, MS Access or others)
Knowledge of Virginia benefit programs and state personnel policies and procedures
Strong written and oral communication skills
Strong organizational skills
Benefits
Vacation
Sick Time
Paid Holidays
401-K
Company
U.S. Facilities, Inc.
U.S. Facilities, Inc. is a diversified national leader in facilities management and infrastructure support services.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase