Barnhart Crane & Rigging · 7 hours ago
Project Controls Administrator
Lebanon, IN
Contract
Onsite
Mid Level
3+ years expBarnhart Crane & Rigging is seeking a Project Controls Administrator to provide comprehensive administrative, documentation, and scheduling support for branch operations and project execution. This role focuses on ensuring accurate project records, efficient communication, and seamless coordination across project teams.
Mechanical Engineering
Responsibilities
Develop, update, and maintain project schedules in Primavera P6 and support look-ahead schedules as needed
Facilitate weekly project schedule calls and provide summaries to stakeholders
Monitor schedule progress, identify risks or conflicts, and communicate concerns to leadership
Assist Project Managers, Engineers, and internal teams to ensure schedules align with project goals and field execution
Maintain organized project files, including contracts, drawings, lift plans, permits, and correspondence
Track and log RFIs, submittals, change orders, cost control items, and other project documentation
Maintain communication logs, deliverable tracking, and documentation required for compliance with Barnhart procedures and client requirements
Support change management documentation and assist with cost tracking and invoice reviews
Support close-out documentation including turnover binders, as-built records, and final reporting
Organize meetings, prepare agendas, coordinate logistics, and record and distribute accurate meeting minutes
Support the Project Planning Review Committee (PPRC) by coordinating calls and managing Award tracking
Support daily timesheet collection, expense reports, purchase order requests, and invoice tracking
Compile and distribute daily reports, including manpower logs, progress updates, and safety documentation
Coordinate travel, training, and onboarding for project staff
Route calls, questions, and follow-ups to the appropriate team members in a timely manner
Provide general administrative support to the branch as needed
Assist Safety and QA/QC teams with maintaining required safety and quality documentation
Support Engineering and Project Managers in sourcing Barnhart equipment and coordinating technical requirements
Qualification
Required
Experience with Microsoft Excel and Primavera P6
Strong organizational, documentation, and time-management skills
Excellent written and verbal communication skills
Ability to manage multiple projects, priorities, and deadlines with strong attention to detail
3+ years of experience in construction or industrial project office support preferred
Ability to work effectively in a fast-paced, field-driven project environment
Preferred
Familiarity with project management principles, scheduling practices, and document control systems
Experience supporting industrial construction, including crane, rigging, or equipment installation projects
Experience supporting pharmaceutical or advanced manufacturing projects is a plus
Prior project management support experience in industrial environments
Benefits
$1 for $1 match on 401(k), capped at 10% of Pay.
Medical, Paid Time Off and Holiday, Disability, Life Insurance, and other additional personal and professional benefits are available after 90 days of employment.
Free resources, both online and in-person, including some resources available to members of their families.
Company
Barnhart Crane & Rigging
Since 1969, Barnhart Crane & Rigging has been a trusted partner to industries facing their most complex lifting, rigging, and transportation challenges.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Whitehead
Chief Financial Officer
David Webster
Chief Operating Officer
Recent News
2025-10-09
Seattle TechFlash
2025-04-09
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