ArtHaus Partners ยท 5 hours ago
Executive Assistant
Oakland, CA
Full-time
Onsite
Entry, Mid Level
$75K/yr - $90K/yr
2+ years expArtHaus Partners is a company dedicated to creating inspiring and attainable housing for the urban workforce. The Executive Assistant will support the CEO and senior leadership team in ensuring seamless daily operations, executive effectiveness, and high standards across various functions, including administrative and client service responsibilities.
ConstructionProperty DevelopmentReal EstateReal Estate Investment
Hiring Manager
Michael Carter, PHR
Responsibilities
Act as a close partner to the CEO, supporting all aspects of executive workflow, priorities, and daily execution
Manage highly sensitive, high-volume email communications on behalf of the CEO, drafting nuanced responses and routing messages with appropriate context and urgency
Maintain a prioritized, organized running list of CEO action items, deadlines, and decision points
Travel with or in advance of the CEO as needed to support meetings, events, site visits, and off-site commitments
Maintain the highest level of confidentiality across executive, company, investor, and family office matters when applicable
Coordinate complex in-person and virtual meetings with internal teams, investors, partners, and external stakeholders
Manage calendar holds, scheduling conflicts, conference room bookings, and multi-location meeting logistics
Prepare and distribute agendas and meeting materials in advance of meetings to ensure clarity and efficiency
Attend meetings as needed to take detailed notes, document decisions, and track action items with owners and deadlines
Distribute post-meeting summaries and follow-ups within 24 hours and track action items through completion
Track meeting timing throughout the day to ensure schedules remain on track and transitions are seamless
Coordinate investor, client meetings and events, including coffees, lunches, dinners, and off-site gatherings
Create and send event invitations; manage guest lists, RSVPs, confirmations, and follow-up communications
Coordinate event logistics such as catering orders, delivery, setup, teardown, and post-event cleanup
Travel as required to support off-site meals, meetings, and events
Assist with preparation of investor communications, reports, presentations, and meeting materials
Support investor meetings, tours, and follow-ups in coordination with business development and asset management teams
Travel as needed to support investor meetings, property tours, and fundraising-related engagements
Support executive and company-level communications and light marketing initiatives, ensuring consistent, polished messaging across channels
Draft, edit, and coordinate internal and external communications, including executive announcements, partner communications, and company-wide updates
Assist with newsletter marketing, including content drafting, editing, scheduling, and coordination with design or distribution platforms
Support CEOs social media coordination by drafting captions, coordinating content calendars, and working with internal or external marketing partners as needed
Ensure written communications align with brand voice, executive tone, and strategic priorities
Track deadlines and approvals for marketing and communications deliverables to ensure timely execution
Support family office operations including coordination of personal and business expenses, bill pay processes, and expense classification across company, family office, and personal accounts
Provide logistical and administrative support for personal matters related to the CEO, including scheduling, errands, reservations, and time-sensitive requests
Assist with personal event planning, household-related coordination, and property-related projects as needed
Provide support to immediate family members at the CEOโs direction, coordinating logistics, scheduling, and administrative needs
Assist with pet-related care coordination, including scheduling veterinary appointments, grooming, walking and transportation, and care arrangements during travel periods
Coordinate executive and family-related travel logistics including itineraries, accommodations, ground transportation, and troubleshooting during travel
Qualification
Required
2-3 Years EA Experience Supporting C-Level Executive
Highly proactive and anticipatory; identifies needs before being asked
Excellent Writing Skills
Exceptionally organized with strong attention to detail and follow-through
Polished, warm, and hospitality-oriented with strong executive presence
Flexible and available to accommodate travel, off-site work, and time-sensitive personal requests
Calm under pressure and solution-focused
Trusted with sensitive information and exercises sound judgment at all times
Comfortable operating in both corporate and family office environments with professionalism and discretion
Must have a valid driver's license and have reliable transportation
Must be willing to work out of our Oakland office
This is not a remote position
Company
ArtHaus Partners
๐๐ฒ๐๐ฅ๐-๐๐๐ฌ๐ข๐ฌ๐ญ๐๐ง๐ญ ๐๐๐๐ฅ ๐๐ฌ๐ญ๐๐ญ๐. ๐๐ฎ๐ข๐ฅ๐ญ ๐ข๐ง ๐๐๐ฅ๐ข๐๐จ๐ซ๐ง๐ข๐. ๐๐ฎ๐ข๐ฅ๐ญ ๐ญ๐จ ๐๐จ๐ฆ๐ฉ๐จ๐ฎ๐ง๐. We deliver resilience through Californiaโs unique entitlement and tax strategies.
51-200 employees
H1B Sponsorship
ArtHaus Partners has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2022 (2)
2021 (2)
Funding
Current Stage
Growth StageLeadership Team
Riaz Taplin
Founder and CEO
Max Reshulskiy
Partner/Chief Portfolio Officer
Recent News
2025-09-13
2025-07-16
2025-07-14
Company data provided by crunchbase