The Huntington · 19 hours ago
Botanical Gardens & Grounds Project Manager
San Marino, CA
Full-time
Hybrid
Mid, Senior Level
$80K/yr - $95K/yr
3+ years expThe Huntington is a collections-based research and educational institution committed to the appreciation of the humanities, the arts, and botanical science. The Botanical Gardens & Grounds Project Manager will support the planning, coordination, and delivery of landscape, infrastructure, and site improvement projects across The Huntington’s campus, ensuring that projects are well-coordinated and aligned with the institution's standards for design excellence and sustainability.
Education
Responsibilities
Support feasibility analysis, pre-design planning, and early project development in collaboration with the Senior Project Manager and institutional stakeholders
Assist in defining project goals, scopes, phasing strategies, schedules, and ROM budgets
Coordinate concept and design development efforts with internal stakeholders and external consultants to advance projects from concept through permitting
Identify early risks, constraints, and decision points related to site conditions, permitting, and budget
Support preparation of RFPs/RFQs and consultant selection materials for planning and design phases
Manage project schedules, budgets, and scopes across design, construction, and closeout phases
Provide day-to-day coordination of consultants, contractors, and internal teams during active design and construction phases
Maintain continuity across all project phases, ensuring approved concepts and design intent are carried through construction and closeout
Oversee construction administration activities, including submittals, RFIs, change orders, invoices, and punch lists
Coordinate quality assurance, site observations, and compliance activities during construction
Elevate key issues, risks, and decision points to the Senior Project Manager as projects advance
Support contract negotiation and administration with consultants, vendors, and contractors
Track and report on project budgets, including forecasting, invoicing, and cost projections
Coordinate procurement, delivery, and installation of project materials and donor-funded elements
Serve as the coordinating point of contact for internal and external teams on assigned projects
Support stakeholder and donor engagement through briefing materials, site walk-throughs, and coordination with Advancement and Interpretation teams
Maintain accurate and up-to-date project documentation, including schedules, correspondence, contracts, and construction records
May perform other related duties as assigned
Qualification
Required
Bachelor's degree in Landscape Architecture, Civil Engineering, or a related field
Minimum 3 years of professional experience managing landscape or site projects from pre-design and concept development through construction and closeout
Demonstrated ability to manage multiple concurrent projects, priorities, and stakeholders across varying project phases
Demonstrated front-end project management skills, including scope definition, preliminary budgeting, schedule development, risk identification, and comfort working in early or evolving project phases
Experience coordinating interdisciplinary teams, consultants, contractors, and internal stakeholders
Knowledge of project delivery processes, including contract administration, RFIs, change orders, and budget tracking
Ability to read and interpret construction drawings and specifications
Familiarity with California state and local permitting processes, including public works permitting and CEQA
Strong written and verbal communication skills, including meeting facilitation and stakeholder coordination
Strong organizational skills and attention to detail, with the ability to maintain accurate and complete project documentation
Proficiency with Microsoft Office Suite, PDF markup tools, and project management software platforms
Flexibility to work in the field and remotely as required
Preferred
5+ years of professional experience managing landscape or site projects from pre-design and concept development through construction and closeout
Experience with AutoCAD, Bluebeam, and Adobe Creative Suite
Experience working on projects in public gardens, educational campuses, cultural institutions, or mission-driven environments
Benefits
Medical, Dental, Vision
403(b) retirement plan and matching retirement plan with an outstanding employer match
Hybrid remote work schedule available
Considerable paid time off, including annual leave, sick leave, and holidays
Discounts for staff in The Huntington Store and restaurants
Free admission to various museums and cultural institutions
Free passes each month to welcome family and friends to visit the grounds
Company
The Huntington
Our world-renowned collections support scholarship, foster learning, inspire creativity, and offer transformative experiences for a community of the curious.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Sarah Thomas
School Programs & Partnerships Manager
Recent News
San Gabriel Valley Tribune
2023-03-04
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