Dr. Killigan's, Inc. · 6 days ago
Executive Assistant
Redding, CA
Full-time
Hybrid
New Grad, Entry Level
$24/hr - $30/hrDr. Killigan's, Inc. is focused on redefining pest control with a holistic approach to pest management. They are seeking a full-time Executive Assistant to provide administrative support to the Chief Operating Officer, ensuring that their time is optimized for strategic initiatives and high-impact priorities.
ChemicalE-CommerceRetail
Responsibilities
Monitor, review, and file and create ideal system for emails across multiple inboxes, prioritizing messages and alerting the COO of any required actions promptly
Proactively manage the COO’s calendar, including scheduling meetings, resolving conflicts, supporting technology needs, and preparing materials for each appointment
Prepare agendas and materials for general and legal meetings, take clear and detailed notes, track action items, and ensure timely follow-up and filing or execution of next steps as directed
Coordinate travel arrangements; provide local airport drop-off and pick-up as needed; prepare and submit expense reports; and assist with the preparation of documents and presentations
Provide executive-level administrative support to the COO, including managing and organizing physical and digital filing systems, handling incoming mail by scanning, distributing to relevant internal stakeholders or vendors, and maintaining organized records
Assist with accounts payable processes by organizing invoices, preparing checks for signature, and performing other clerical duties as needed to support smooth office operations
Serve as a professional and approachable contact and liaison between the COO and internal/external stakeholders across Slack, email, and phone, helping prioritize requests and managing the COO’s time effectively
Support special projects, research tasks, and internal coordination as needed
Order groceries, plan meals, and coordinate ongoing personal or household appointment
Collect mail, scan and file documents, facilitate returns, and support ad hoc administrative tasks specific to the COO, including coordination of documents, deliveries, and other office-related responsibilities as needed
Sell items on online platforms (e.g., Facebook Marketplace) as needed
Plan, coordinate, and prepare professional and personal events, including ordering and picking up meals, setting up for on-site meetings or gatherings, and assisting with event facilitation. Collaborate with other staff as needed for larger events
Support tasks related to additional office spaces or other locations
Qualification
Required
Highly organized
Detail-oriented
Proactive
Ability to manage multiple inboxes and prioritize messages
Experience managing calendars and scheduling meetings
Ability to prepare agendas and materials for meetings
Strong note-taking skills and ability to track action items
Experience coordinating travel arrangements
Ability to prepare and submit expense reports
Experience managing physical and digital filing systems
Ability to handle incoming mail and maintain organized records
Experience with accounts payable processes
Strong communication skills to liaise with internal/external stakeholders
Ability to support special projects and research tasks
Experience planning and coordinating personal and professional events
Ability to perform ad hoc administrative tasks
Experience selling items on online platforms
Ability to support tasks related to additional office spaces or locations
Benefits
Paid vacation (varies by role and tenure)
5 days of sick leave annually
5 days of bereavement leave
9 company-observed holidays
Wellness reimbursements for chiropractic care, therapy, counseling, dental, and massage
Employer-contributed health insurance
401(k) retirement plan (employee-funded)
Flexible work options where applicable
Company-issued MacBook
Annual Company Retreat: Travel will be provided. Attendance is intended to promote connection with colleagues and participation in team-building activities and is voluntary for hourly employees and required for salaried employees.
Company
Dr. Killigan's, Inc.
Dr. Killigan is the quintessential embodiment of our values and vision.
Founded in 2015
11-50 employees
Funding
Current Stage
Early StageRecent News
Morningstar, Inc.
2025-03-26
Company data provided by crunchbase