Dr. Killigan's, Inc. · 6 days ago
Executive Assistant to the COO
Redding, CA
Part-time
Hybrid
New Grad, Entry LevelDr. Killigan's, Inc. is committed to redefining pest control with a holistic approach. They are seeking a part-time Executive Assistant to support the COO by managing schedules, coordinating operations, and providing administrative support to optimize the COO's focus on strategic initiatives.
ChemicalE-CommerceRetail
Responsibilities
Monitor, review, and file and create ideal system for emails across multiple inboxes, prioritizing messages and alerting the COO of any required actions promptly
Proactively manage the COO’s calendar, including scheduling meetings, resolving conflicts, supporting technology needs, and preparing materials for each appointment
Prepare meeting agendas, take and distribute clear notes, track action items, and ensure timely follow-up and filing
Coordinate travel arrangements; provide local airport drop-off and pick-up as needed; prepare and submit expense reports; and assist with the preparation of documents and presentations
Provide executive-level administrative support to the COO, including managing and organizing physical and digital filing systems, handling incoming mail by scanning, distributing to relevant internal stakeholders or vendors, and maintaining organized records
Assist with accounts payable processes by organizing invoices, preparing checks for signature, and performing other clerical duties as needed to support smooth office operations
Serve as a professional and approachable liaison between the COO and internal/external stakeholders across Slack, email, and phone, helping prioritize requests and managing the COO’s time effectively
Support special projects, research tasks, and internal coordination as needed
Order groceries, plan meals, and coordinate ongoing personal or household appointments
Collect mail, scan and file documents, facilitate returns, and support ad hoc administrative tasks specific to the COO, including coordination of documents, deliveries, and other office-related responsibilities as needed
Sell items on online platforms (e.g., Facebook Marketplace) as needed
Plan, coordinate, and prepare professional and personal events, including ordering and picking up meals, setting up for on-site meetings or gatherings, and assisting with event facilitation. Collaborate with other staff as needed for larger events
Support tasks related to additional office spaces or other locations
Assist with occasional meal preparation or other household/office-related tasks as requested
Qualification
Required
Highly organized
Detail-oriented
Proactive
Ability to manage multiple inboxes and prioritize messages
Experience managing calendars and scheduling meetings
Ability to prepare meeting agendas and take clear notes
Experience coordinating travel arrangements
Ability to provide executive-level administrative support
Experience managing physical and digital filing systems
Ability to handle incoming mail and maintain organized records
Experience with accounts payable processes
Ability to serve as a liaison between the COO and stakeholders
Experience supporting special projects and research tasks
Ability to coordinate personal and household appointments
Experience with online selling platforms
Ability to plan and coordinate events
Willingness to support tasks related to additional office spaces
Ability to assist with meal preparation or other household tasks
Benefits
9 Company Observed Holiday (Unpaid)
5 Days (40 Hours) of Paid Sick Leave Annually
Company
Dr. Killigan's, Inc.
Dr. Killigan is the quintessential embodiment of our values and vision.
Founded in 2015
11-50 employees
Funding
Current Stage
Early StageRecent News
Morningstar, Inc.
2025-03-26
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