Sr Financial Assistant jobs in United States
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Massachusetts Institute of Technology · 13 hours ago

Sr Financial Assistant

positionCambridge, MA
timeFull-time
remoteOnsite
senioritySenior Level
date5+ years exp

The Massachusetts Institute of Technology is seeking a Senior Financial Assistant for the Media Lab to provide complex financial and compliance support. This role involves reviewing and approving various financial transactions and requires strong judgment and attention to detail.

EducationHigher EducationUniversities

Responsibilities

Verifying/approving credit card purchases, travel expenses, requisitions, reimbursement submissions, change orders
Monitors/resolves compliance issues related to FRC completion, swept credit card charges, unexpensed travel, salary certifications, aged purchase orders, outstanding procurement invoices
Reconciles swept charges monthly
Prepares recurring compliance reports for swept charges, travel, financial review processes
Develops and maintains databases for financial compliance data
Analyzes trends
Produces ad hoc reports to support policy and process improvements
Organizes/leads monthly compliance meetings with finance leadership to present issues, propose solutions, recommend updates to Lab policies and procedures
Drafts and revises compliance-related communications

Qualification

Financial compliance supportMicrosoft OfficeAnalytical skillsMIT financial policiesMIT systems experienceDiscretionAttention to detailOrganizational skillsTime managementCommunication skillsTeamworkInitiative

Required

High school diploma or its equivalent
a minimum of five years of administrative or financial support experience, preferably in an academic setting
strong attention to detail, analytical, organizational, and time management skills
ability to communicate clearly (orally and in writing) with colleagues at all levels
proficiency with Microsoft Office (Excel, Word) and electronic storage/filing systems (Google Drive, Dropbox)
ability to work independently and within a team
ability to prioritize and work well under the pressure of deadlines
good judgment and the ability to use discretion and maintain confidentiality
initiative and desire to help maintain processes and design, develop, and implement innovative solutions

Preferred

Thorough knowledge of MIT's financial policies and procedures
experience using MIT systems (e.g., B2P/Coupa, Concur, Atlas, SAPgui)

Company

Massachusetts Institute of Technology

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Massachusetts Institute of Technology is a research university that conducts research and offers educational courses.
dateFounded in 1861
location
Cambridge, Massachusetts, USA
people-size5001-10000 employees
web-link
http://web.mit.edu

Funding

Current Stage
Late Stage
Total Funding
$1.11B
Key Investors
US Department of EnergyAlfred P. Sloan FoundationMassachusetts Life Sciences Center
2023-08-15Grant
2021-01-01Grant· $1.5M
2020-01-30Grant· $0.07M

Leadership Team

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Carlos Botelho de Paula Filho
Chief Technology Officer at Center for Collective Intelligence (CCI)
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Gaspare LoDuca
Vice President for Information Systems & Technology and CIO
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